Baydon Parish Council

MINUTES OF MEETING HELD AT THE YOUTH CLUB ON
10th January 2005
Commencing at 20.00

PRESENT:

Mr K. Barnes (Vice Chairman)	Mr T. Dominy
Mrs S. Bailey	Mr J. Grove
	Mrs S. Grove
Ms L. Knight (Clerk)

APOLOGIES FOR ABSENCE:

None

There were 3 members of the public present

Action

MINUTES OF PARISH COUNCIL MEETING HELD ON 29th November 2004

The minutes of the previous meeting were agreed and signed as a correct record.

DECLARTION OF INTEREST

There were no Declarations of Interest in any item on the agenda for this meeting.

MATTERS ARISING

RESIGNATION OF CHAIRMAN.
With Mr Smith’s resignation, there are now 2 vacancies for Parish Councillor. Mr Barnes (Vice Chairman) suggested that he continue as “acting Chairman” until the vacancies were filled; at which point a new Chairman would be elected. The council agreed to this proposal.

Mrs Bailey recommended that someone should be nominated to stand in for Mr Barnes in the event that he was unable to attend any Parish Council meetings. Mr Dominy agreed to take on this responsibility.
BAYDON BOOKLET
The latest version of the booklet was reviewed and it was noted that a number of changes would have to be made to the contact list e.g. removal of Mr Smith’s name as BPC Chairman, contact for BYPA & pre-school are required. Mr Barnes proposed May 2005 as the target date for publication and volunteered to obtain printing costs.
KB Any further feedback or changes to the booklet should be passed directly to Mr Barnes.
All
UNAUTHORISED DEVELOPMENT AT LAND BEYOND DOWNS HOUSE
The planning application was refused. No further action required.
LAND AT BAYDON HOLE.
BPC are still waiting for a written response from Kennet District Council. No representative from the District Council was present to give an update on this issue. SF
A copy of the letter is to be sent to Roger Forster (Baydon Hole Farm)
Clerk
POWER SUPPLY ON THE GREEN.
Mr Barnes gave a vote of thanks to the Clerk for sorting the power supply for the Christmas tree.
The clerk to contact Bloor to request that the power supply be contained in a secure, lockable housing. Clerk
FINCHLEY, FINCHES LANE, CHANGE OF OWNERSHIP/POSSIBLE PLANNING CONTRAVENTIONS.
No response has been received from KDC. Clerk to send further reminder.
Clerk
NAMING OF FIVEWAYS
Mr Barnes read a letter received from KDC, which stated that insufficient positive responses had been received from the home owners. It was noted that at the time that letters were sent to the residents not all houses in Fiveways Close were occupied and so the statistics used by Kennet were incorrect. A response will be sent to Kennet on this matter.
Clerk
A new letter will be sent by BPC to the residents, repetitioning them on the issue of the incorrect name of the street.
Clerk/KB
BUILDERS RUBBISH LEFT IN DOWNSMEAD
Sarsen Housing have said that they will look into this issue when they make an estate inspection in the next couple of weeks.
RUBBISH DUMPING IN THE COPSE AT BLACK GATE
Mr Barnes gave a vote of thanks to Mr Grove and Mr Sutton who undertook the task of clearing away the rubbish. No further action required.
INSURANCE COVER FOR CLLRS/CLERK
The Clerk confirmed that BPC has 3rd party insurance, but not accident insurance. It was agreed not to increase the level of insurance cover.
LIGHTS FOR VILLAGE CHRISTMAS TREE
Mr Grove has the lights in safe keeping. A letter is to be sent to Mr & Mrs Crown thanking them for the Christmas tree and lights.
Clerk
SARSEN HOUSING, MOWING IN VILLAGE
It was decided that clarification is required over the areas affected and the associated remuneration that would be made to BPC.
Clerk
DAMAGED ROAD MARKERS ON ALDBOURNE ROAD
These have been reported to Swindon Borough Council but as yet have not been replaced. Several members of the parish council volunteered to fit the markers if they were supplied. Clerk to query this with SBC.
Clerk
LOCAL FLOODING ON RUSSLEY ROAD AND ON ALDBOURNE ROAD
Ongoing. As this has been raised with the Council previously and they were unable to find any problems with the drains; it was suggested that photographic evidence of the issue be taken during the next major rain storm.
POSSIBLE SUBSIDENCE ON RUSSLEY ROAD
Mr Dominy confirmed that the road had been patched however he felt that the repair was poorly done and that further repairs would be required before long.
WIND TURBINES
It was noted that the application for the wind turbines at Ramsbury has been withdrawn. There was no update on the proposed wind turbines for Baydon
VACANCY FOR COUNCILLOR FOLLOWING RESIGNATION OF PHILLIP WHITEHEAD-PATEY
This vacancy was advertised within the village but no-one has put their name forward. As there are now 2 vacancies on the Parish Council, an advert will be placed in Scene in Baydon Clerk/KB

REPORT FROM MRS DOBSON(Parish Councils representative on the governing body of St Nicholas School)

Mrs Bailey advised the meeting that no-one had contacted Mrs Dobson regarding the proposed report. It was agreed that this should be in the form of a short paragraph, submitted once a term. The report did not need to be given in person but could be a written account. Clerk to send letter to Mrs Dobson asking if she would be willing to produce a regular report for the Parish Council.

Clerk

CORRESPONDENCE

LETTER FROM KDC REGARDING KENNET LANDSCAPE CONSERVATION STRATEGY
To be circulated.
Clerk
KDC NOTIFICATION OF PUBLISHED HOUSING STRATEGY 2004-2008
To be circulated.
Clerk
KDC NOTIFICATION OF REVISED GUIDANCE ON LOCAL SPEED
WCC ENVIRONMENTAL SERVICES BOOKLETS; ANNUAL REVIEW 2004 AND SERVICE DIRECTORY 2005
To be circulated and filed.
Clerk
WCC Copies OF EMERGENCY PLANNING NEWSLETTER
Have been received and will be circulated and then filed.
Clerk
WCC COPIES OF TRANSPORT TIMES & TELEGRAPH, & NEWSLETTER
Mrs Bailey stated that the school received its own copy of these publications. To be filed.
Clerk
CPRE NEWSLETTER, DECEMBER 2004
Has been received, to be circulated to all Councillors and then filed.
Clerk
COUNTRYSIDE AGENCY, GUIDE TO BECOMING A QUALITY COUNCIL
Several copies have been received. Mr Barnes stated that this was not currently a mandatory requirement for Parish Councils and, that it had previously been decided by BPC not to pursue this further as it only appeared applicable to larger Parish Councils. It was confirmed that the opinion of the Council had not changed on this matter. A single copy of the booklet to be kept on file.
Clerk
COMMUNITY FIRST LETTER REQUESTING A MEETING TO DISCUSS SETTING UP A LINK GOOD NEIGHBOURS SCHEME
It was agreed that, if someone was available, a representative from BPC would attend the meeting. It was decided that an explanation of what this scheme is about is required before the meeting.
Clerk
COMMUNITY FIRST LEAFLET REGARDING A TRAINING DAY ON “CONSULTATION BASICS FOR PARISH COUNCILS”
It was determined that it was not necessary for anyone to attend this training day.
COMMUNITY FIRST BRIEFING NOTE ON AUDIT OF MINIBUSES
Has been received, to be circulated to all Councillors. It was noted that there is a minibus in Ramsbury (the “Ramsbury Flyer”) which, on set days, picks up patients from the area and transports them to the Ramsbury Surgery. This bus is also available for hire.
BAWDEN LETTER PROMOTING GROUNDS & ESTATE MAINTENANCE SERVICES
Has been received.
WPA KENNET AREA POLICE/COMMUNITY CONSULTATIVE GROUP MEETING
Received notification of meeting on 10th January which is open to the public.

PLANNING

STARVON MANOR (K/51156/F).
Application approved.
BRIAR COTTAGE (K/51190/F).
Application approved.
4 BARLEY FIELDS (K/51239/F)
Application approved.
2 & 3 ERMIN CLOSE (K/51274/F)
Application approved.
GLEESON HOMES (ALDBOURNE ROAD) (K/51194/F)
During December 2004, amended plans were received and were reviewed by the Parish Council. Mr Barnes advised the meeting that he had received a letter from Kennet Planning Department advising him that the application had been withdrawn.

PUBLIC PARTICIPATION

It had been noted by a member of the public that the extension to 1 Ermin Street was only single skin and that this type of construction was not generally rendered. However, the belief was that the intention was to render the building. Mr Barnes stated that he believed that if this was an issue it would be for the building inspector to pursue it.
Mr Dominy volunteered to review the associated plans and provide feedback on any issues found.
TD

FINANCE

Cheques Paid:	Ł10.00	BYPA, hall hire
Monies received:	None

Parish Council Precepts – The Parish Council precepts for 2005 were discussed and agreed. Clerk to submit formal request for precept of Ł5480.

Clerk

It was agreed that the account signatories should be Mr Grove, Mr Dominy, Mrs Bailey and Mr Barnes, with only 2 from the 4 being required at any one time. Signatories to attend Lloyds Bank in Newbury with proof of id and proof of address.

JG/TD/SB/KB

The Clerk advised the Parish Council that a letter, endorsed by the old and new signatories, including Mr Whitehead-Patey was required to change the correspondence address for the Portman savings account.

VILLAGE LAND

It was noted that BPC could draw up a “policy plan” detailing what the council would like/not like to see in the village. This was agreed that this should be pursued, and, if possible, a copy of the “policy plan” for Ramsbury be obtained from Councillor Twigger so that it could be used as a template for the Baydon “policy plan”.

VILLAGE MATTERS

RIGHTS OF WAY BLOCKED IN RUSSLEY PARK AREA
Mr Barnes has been to the site and has taken photographs of the gates, which are not horse and rider friendly; one is even locked with a chain and padlock. Need clarification of whom to escalate these issues to. Still ongoing
KB

The meeting concluded at 9.30 p.m.

NEXT MEETING – Monday 21st February at 8.00 p.m. at the BYPA Hall, Manor Lane.

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