BAYDON PARISH COUNCIL
MINUTES OF MEETING HELD AT THE BYPA HALL ON
PRESENT:
|
Mr K. Barnes (Chairman) |
Mr J. Grove |
|
Mrs S. Bailey |
Mrs S. Grove |
|
Mr T. Dominy |
Mr A. Seymour |
|
Ms L. Knight (Clerk) |
|
|
|
|
|
Cllr |
Cllr C. Humphries |
1.
APOLOGIES
Apologies received from Mrs McGowran. Cllr B Twigger had
also advised the Clerk that he would be unable to attend. Also present were 5
members of the public.
2. DECLARATION OF INTEREST
There were no declarations of interest on any matter on the agenda.
3.
MINUTES OF PARISH COUNCIL MEETING HELD ON
The minutes of the previous meeting were agreed and signed as a correct record.
4. CLERK’S REPORT
4.1
Matters from Previous Meetings
Land at Baydon Hole – Contacted Mike Wilmott (KDC) for update.
Power Supply on the Green – Planning Application form has been partially completed. See agenda item 5.6 Matters Arising.
Sarsen, Mowing in Village – Clerk has received plot of green spaces from KDC which shows those areas maintained by the District Council. Also received is a map indicating areas of grass maintained by Sarsen. Awaiting response from Sarsen regarding their availability for an on-site meeting.
Naming of Fiveways – Clerk advised Stuart Hatton-Pocklington that BPC had contacted the residents regarding renaming and that the survey could be sent again. Awaiting reply from S H-P regarding the results of the second survey.
Energy Conservation Project – The scheme ran
throughout July. 29 questionnaires were returned to KDC, a highly commendable
12% of the 200 or so households in the village. The winners were a resident of
Ermin Close who gets the hamper of local goods / fairtrade stuff and a resident
of Downsmead who won the radio.
Box Hedging around the Green – Bloor Homes have advised that it would be best to wait until the planting season and that they will provide replacement plants in October.
Bank Account – Most accounts reviewed do not offer interest unless the balance was in excess of £2,500. The best two accounts suitable for a Parish Council and offering tiered interest are RBS “Treasurer’s Account” and Abbey “Free Banking Forever”. See agenda item 9.4 Finance
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Baydon Field – Mr B Mildenhall was contracted to cut
the field. The work has been done and the invoice is awaiting payment.
Guidelines on Proximity of Site of Planning Application
to Councillor’s Property - Feedback
from KDC Legal Dept. was sent to all Councillors via email.
Development Plan for Baydon – Cllr Twigger’s copy of the Ramsbury Plan is still being circulated amongst the Councillors.
BT Proposal to re-align payphone provision – BT have
stated that not all cashless phones will take credit cards. BT was advised that
it was considered
Draft Complaints Procedure – Sent to KDC Legal Dept for comment. Due to shortage of staff no response has been received yet. Have also sent it to WALC as suggested by KDC Legal Dept.
4.2 Actions taken between Meetings
VAT Refund Claim – VAT refund claim for the period
Finchley,
Portman Savings Account – Pass book sent away to be
updated. Signatories for the account need to be changed. See agenda item 9.3
Finance.
Parish Lengthsmen Visit – Parish lengthsmen were
asked to cut back hedges around road signs, clear paths ways and road side and
to generally tidy up around the village.
Weed Removal– Request sent to KDC weed removal team
to clear weeds from the old pond site, Ermin Close, path between Manor Lane
& Ermin Close,
Overgrown Hedges – Letters have been sent to a number of residents regarding maintaining hedges boarding roads and paths.
Training – Training, approved by the Council, started in July. Clerk has attended 2 mentoring sessions. Further sessions have been scheduled monthly until the end of the year. The course work must be completed and submitted within the next 12 months.
5. MATTERS ARISING
5.1
To consider the internal Auditor’s report and
approval of the associated report by the Clerk. Mr Barnes proposed and Mr
Dominy seconded the proposal to review the Risk Assessment at the next meeting.
The Council agreed that draft Standing orders and draft Financial Regulations
should also be considered at the next meeting. It was noted that the last page
of the minutes should be signed by the Chairman rather than initialled. It was
5.2 To discuss and agree the Trafalgar Day celebrations. It was noted that the Red Lion public house was intending to do “naval fayre” and that anything proposed by the Council should not conflict with this. National beacon lighting is happening on Friday 21st October.
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Mr Dominy proposed and Mrs Grover seconded the resolution to take part in the beacon lighting scheme. It was noted that permission would be required from the owners of the cricket field.
5.3 To discuss the provision of a Christmas tree for the village green. Mrs Crown confirmed that a Christmas tree for the village green would be provided for this year.
5.4 To consider what action should be taken regarding overgrown/high hedges. The Clerk has already sent several letters to residents regarding overgrown hedges. This action was approved by the Council. It was noted that new legislation regarding high hedges is not applicable to certain areas which are causing concern. It was noted that residents could call Clarence on a free phone number to report issues with overgrown hedges, alongside paths and roads, to the County Council.
5.5 To consider the purchase of the Landscape Conservation Strategy and/or the Landscape Character Assessment. The Clerk advised the Council that as they had not commented on these documents a couple would not be sent automatically. The purchase price for each document is £20. It was agreed that as they are available on the KDC website it was not necessary to purchase them.
5.6 To review the draft planning application for the power housing on the green and agree next steps. Cllr Humphries stated that as the green was “common land”, it may not be possible to build on it. This is dependent on how it has been registered. Clerk to establish the legal status of the village green.
6. CORRESPONDENCE
6.1
Correspondence For Consideration at Meeting
a)
Notification of the publication of KDC’s
b) Landfill Tax Credits Scheme, Flyer for applications for grants. It was agreed that this be circulated to all Councillors for information.
c)
WCC
d) WCC/SBC, Update on the Regional Spatial Strategy. It was agreed that this be circulated to all Councillors for information.
e) Standards Board, copy of Case Summary. It was agreed that this be circulated to all Councillors for information.
f) KDC Notification of Extended Multi-material Kerbside Collection. Details to be placed on notice board and put in Scene in Baydon.
g)
KDC,
h)
Notice of Application for Transfer of Licence (
i) Notification of Sustainability Appraisal & Strategic Environmental Assessment Report & Consultation. . It was agreed that this be circulated to all Councillors for information.
j) Entry Form for Kennet Planning & Design Competition. To be circulated to Councillors and details put on notice board and in Scene in Baydon.
k) Invitation to launch of Wiltshire Compact Codes of Practice on 13th September. No Councillors were interested in attending.
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l)
m) Letter requesting support for the Campaign for the Sustainable Communities Bill. It was agreed that this be circulated to all Councillors for information.
n)
Report of Appeal Decision for Land East of
6.2
Correspondence Handled Between Meetings
a)
Forest Focus (issue no. 13) from
b) Defra letter regarding the timescales for implementing the provisions of the Clean Neighbourhoods and Environment Act 2005 – circulated to Councillors for information. To be returned to Clerk.
c) Kennet Community Safety Partnership booklet “A Strategy for Reducing Crime and Combating Drug & Alcohol Misuse in Kennet 2005-2006” – circulated to Councillors for information. To be returned to Clerk.
d) Community First, Questionnaire on Village Shops and Post Offices – passed to the Chairman for action.
e) Wiltshire County Council, Emergency Planning Newsletter, Issue 1 2005 – One copy kept by Clerk, others distributed to Councillors for information.
f) Wiltshire Rural Housing Association, leaflet explaining its role in helping to meet the low cost rural housing need. One copy distributed to each Councillor for information.
g)
Wiltshire County Council &
h) New cheque book for Lloyds TSB account received and filed.
7. PLANNING APPLICATIONS
The following planning applications were noted :
7.1
K/52263/F,
7.2 K/52264/F, Baydon House Estate, Notice of full planning permission
7.3
K/52527/COL, Bakers Cottage, Certificate of
Lawful Use
8. SUSPENSION OF MEETING FOR PUBLIC QUESTION TIME
The meeting was be suspended to allow members of the public to speak to the Council.
After this period the meeting was resumed.
9. FINANCE
9.1 It was noted that the following income had been received:
VAT Repayment £237.82
9.2
Cheques for the following payments were approved
and signed :
Liz Knight, Clerks fee
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9.3 To agree the change of correspondence address and change of signatories for the Portman Building Society account.
Change of correspondence address was approved by the Council. It was agreed that the
signatories should be the same as
for the Lloyds current account. Clerk to action changes.
9.4
To consider opening new current account with
Royal Bank of
The Council resolved to circulate comparative information on the accounts and to make a decision at the next meeting. This was proposed by Mrs Bailey and seconded by Mr Dominy.
10.
Mrs Bailey’s suggestion to change agenda item 10 to Village Matters, which would incorporate village land, was noted.
It was noted that Baydon Resource group should be providing a regular update for the Council.
11. ITEMS TO NOTE / ITEMS FOR NEXT MEETING
The following items will be put on the agenda for the October meeting :
a) Baydon Resource Group to provide update
b) Discussion of plan of action for managing the
c) Issues with loose dogs
d) Bonfire Night
e) Trafalgar Day celebrations
f) To discuss the need for a Transport representative
12. Next meeting
It was noted that the date of the next meeting is Monday 17th
October. Items for the agenda to reach the Clerk before Wednesday 5th
October.
The meeting concluded at
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