BAYDON PARISH COUNCIL

 

PARISH COUNCIL MEETING, MONDAY 11 AUGUST 2014

AT 8.00PM IN THE BYPA HALL, MANOR LANE.

 

To: - Councillors John Cockcroft, Kevin Howell, Andrew Knowles, Alison Tomkins, Tony Prior & Tamsin Witt,

 

You are summoned to attend the above meeting.

 

AGENDA

 

1. APOLOGIES

Cllrs Cockcroft & Howell

 

 

2. DECLARATIONS OF INTEREST

 

To record any declarations of interest to matters on the agenda

 

 

3. MINUTES OF THE LAST PARISH COUNCIL MEETING

 

To approve minutes of the Parish Council meetings held on Monday 30 June 2014

 

 

4. SUSPENSION OF MEETING FOR PUBLIC QUESTION TIME

 

The meeting will be suspended to allow members of the public to speak to the Council. No decisions can be made by the Council during PQT. After this period the meeting will be resumed.

 

 

5. CORRESPONDENCE

 

None received

 

 

6      PLANNING

 

To notify members of decisions on any outstanding application and responses to communications regarding planning applications.

 

6.1  14/06977/FUL:  1 Ash Terrace requesting a single storey extension to the rear

 

Update on items from last meeting;

 

6.2  14/05871/FUL:  Baydon House Farm Footpath surface - Approved with Conditions.

 

6.3  14/04699/LBC:  Woodley Cottage Window Replacement - Approved with Conditions.

 

6.4  14/05477/FUL:  Baydon Valley Farm Buildings and House – No Decision. 

 

6.5  14/05491/FUL:  Foxfield and Escots Rear - No Decision. 

  

 

7.1  Resignation of the Clerk

7.2   Review of the knotweed situation on the border with Ramsbury

7.3 Agree the main co-coordinator of the Parish Steward visits & confirm the date of the next Community Day and pre-meeting

7.4  Review of this year’s grass cutting contract, considering any issues arising & possible extension of contract to include the nettles by the zip wire on the Parish Field

7.5  Allotments Update

7.6  Introduction of a deposit of £30 for plot holders for ground maintenance, if left in an unmanaged state.

7.7   Appointment of weather/road conditions co-ordinator for Baydon

7.8  Confirmation of the date of the next annual inspection of playground equipment

7.9  Agree dates of the next two litter picks and confirm the status of the purchase of additional litter pickers

7.10                Any items for the October edition of the Scene in Baydon – deadline 19 Sept 2014

7.11                BYPA Youth Worker update

7.12                  Review three quotes for additional play items, including 2 sets of traditional swings for the Parish Playground. Agree to take the project forward by deciding the supplier and applying for planning permission. (MAB grant – matched funding submission deadline is 10 November 2014 for consideration in the MAB Meeting on 25 November 2014)

7.13                Update on CATG Meeting held on Thursday 3 July 2014

7.14                Update on ‘pedestrians in the carriageway’ sign for the walk to the cricket field.

7.15                Stage Two of the Traffic Calming project – request that Highways create a design for an obstacle on Ermin Street near the cricket field, to enable BPC to apply for central government funding in 2015 via CATG

7.16                Christmas tree ordering / payment or local donation. Agree size and price (budget last year was £150.00 and size was 20 feet)

7.17                Agree date and time of carols around the tree and which musical group we will request to do the accompaniment

7.18                Agree spend for mulled wine and mince pies to the pub for Carols on the Green (last year £122 was spent)

7.19                Consider entering Baydon for the Best Kept Village Competition 2015

7.20                Dead trees on the village green – agree desired variety of tree, so that quotes can be requested in advance of the 2014/15 budget setting

 

8              FINANCE

 

8.1 Possible bank change for BPC accounts.

8.2  Change of interest receipts from net (after tax) to gross amounts.

8.3  Resolution for RBS Mandate signatories:-

“It is resolved that the Signing Rules in the current Mandate, for the accounts in Section 2, namely the Treasurers Account and the Allotment Reserve Account, be changed in accordance with Section 4, namely any two signatories for unlimited amounts”.

8.4  HMRC Correspondence relating to Clerk’s salary

8.5  Clerk’s travel expenses

 

8.6  Payment approved between meetings:   Pittams grass cutting    £72.00

 

8.7  Payment for approval:  Thames Water    £5.86

 

8.8  Bank Balances:

 

15 July: Treasurers A/c            28217.98            Income 3141.09 - VAT reclaim (2 Years):

 3.03 - Interest 

 

11 August:  Reserve A/c            2909.86            11.26 - Interest

 

11 August:  Petty Cash                     9.58

Total                                         31137.42

 

 

9      ITEMS TO NOTE

 

9.2  Baby change unit has now been installed in the BYPA, thanks to a Marlborough Area Board Grant given to Baydon Toddler Group

9.3  The first edition of Baydon Scene edited by Jo Cooling and administered by Debbie Moxton (Baydon Post Office & Stores) has been kindly distributed by volunteers

9.4  Next Wiltshire Good Neighbours Lunch at The Red Lion Thurs 14 Aug 2014 at 12.00

9.5  Next MAB Meeting is Tuesday 30 Sept 2014 at 18.30

9.6  Next CATG Meeting is Thursday 9 October 2014 at 10.00

 

 

10. ITEMS FOR NEXT MEETING

 

 

 

Signed:                                                                      Cllr A Knowles                              05 Aug 2014

                                                                                   Chairman

 

 

 

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