Annual General Meeting Baydon Parish Council

MONDAY 16^th MAY 2016

AT 8.00PM IN THE BYPA HALL, MANOR LANE

To:- Councillors: Andrew Knowles (Chairman), John Cockcroft, Kevin Howell,  Tony Prior, Tamsin Witt, Amy Bryan

You are summoned to attend the above meeting.

AGENDA

1. APOLOGIES

Cllr. Cockcroft

2. DECLARATIONS OF INTEREST

To record any declarations of interest by Councillors relating to matters on the agenda.

3. ELECTION OF OFFICERS                                            

4. MINUTES OF LAST PARISH COUNCIL MEETING

To approve minutes of the meetings held on 21^st March 2016

5. POLICE REPORT

6. SUSPENSION OF MEETING FOR PUBLIC QUESTION TIME

The meeting will be suspended to allow members of the public to speak to the Council. No decisions can be made by the Council during PQT. After this period the meeting will be resumed. 

7. CORRESPONDENCE

Adrian Hampton - Cllr Whitehead Email (31/3/2016) Local Highway Staff Changes (forwarded to all cllrs)

Stephen Hind (30/3/2016) Reply regarding requested footway

8. PLANNING

9. ITEMS FOR CONSIDERATION

9.1 Laptop and Printer

                Policy                                                                                                                                    JC                                                           

                9.2 PC event and clerical items

BYPA storage, organisation                                                                                         All Cllrs

9.3 Playground TW

Update                                                                                                                                

9.4 Allotments                                                                                                                   TP

Plot allocation & vacant plots

                9.5 Bench on the Green                                                                                                                TP

9.6 Baydon Welcome Pack                                                                                           AK

                Progress

                9.7 Speed Indicator Device (SID)                                                                                            TW

                Update                                                                                                                

                9.8 Risk assessments                                                                                                      AK

                Litter pick, PC

9.9  Grass cutting contract                                                                                            AK

9.10 Trevor Dominy borrowing the event shelters on 24/27 June                               AK

9.11 Funding for the Church Paths as requested by Margaret Hill                               AK

9.12 Dog Fouling                                                                                                               TW

9:13 Insurance renewal (Quotes)                                                                              TP

Came and Company               £511.29

Aviva                                             £563.70

Hiscox                                           £536.86

9:14 Parish Assembly Postponement                                                                      AK

10. FINANCE                                                                                                                      

10.1 Signatories for Bank authorisation

Cllr Witt has been provided with the forms required to become a signatory.

10.2 Income

RBS Treasurers a/c  (interest)      0.76

BAA rent                                      195.00 

Cricket Fund    (interest)               1.31

10.3 Bank statements  

Barclays Community                       20846.73

General reserve                                                 3672.13

Cricket Fund                                         1200.92

Petty Cash                                                19.97                                                                              

PC Total                                                25759.78

10.4 Payments approved between meetings

BYPA hall hire   INT14                      1253.25

Bench for Green INT15                   341.99

Cllr Cockcroft (boxes & bag)            42.74

Internal audit                                    114.00

WALC Subscription                           237.12

Notice Board INT-6                          1125.00               

10.5 Payments for approval

                Clerk's travel expenses X2                            41.40

                Cllr Prior – paint for the noticeboard         13.50                   

Clerk Stationery                                                                 8.00

Water Rates                                                        7.04

Clerk’s training – AR                                      12.00

Cllr Prior – Teak oil                                             14.50

10.6 Annual Return Audit

Approval 2015-16, future audit arrangements and NALC changes (details emailed to cllrs.)

(i) Approval of Section 2 Accounting Statement 2015-16

(ii) Approval of >£100 expenditure list 2015-16

Setting the Inspection and notice period.

 11. ITEMS TO NOTE

                 12. ITEMS FOR NEXT MEETING

Signed…………………………………….. Charlotte Booth, Clerk  Date  9^th May 2016

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