Baydon Parish Council
MONDAY 3rd April 2017
AT 8.00PM IN THE BYPA HALL, MANOR LANE
To:- Councillors: Tamsin Witt (Chairman), Kevin Howell, Amy Bryan, Brian Billington, Sarah Chidgey, James Lawrence
You are summoned to attend the above meeting.
2. DECLARATIONS OF INTEREST
Members are reminded that at the start of the meeting they should declare any known interests in any matter to be considered, and also during the meeting if it becomes apparent that they have an interest in the matters being discussed.
Cllrs Chidgey and Lawrence have registered their interests on the Wiltshire Council website.
3. MINUTES OF LAST PARISH COUNCIL MEETING
To approve the minutes of the meeting held on:
27th February 2017
20th March 2017
To be agreed and signed as a correct record.
4. POLICE REPORT
Police Report for March 2017 was received on 3rd March and was posted on the Baydon Website.
If anybody would like a copy they should email the Clerk.
5. NEW COUNCILLORS AND ELECTION
The full council requires seven councillors and three to be quorate.
a) The co-option of Sarah Hancock.
The deadline for candidate nominations is 4pm on 4 April.
6. SUSPENSION OF MEETING FOR PUBLIC QUESTION TIME
The meeting will be suspended to allow members of the public to speak to the Council. No decisions can be made by the Council during PQT. After this period the meeting will be resumed and members of the public may only speak when invited to do so.
All correspondence was circulated to the councillors.
22nd February – Email from Julie Wyatt asking to see the correspondence from Mark Farrell regarding the Red Lion. This request was denied due to Data Protection.
8th March – Email from Tony Prior informing of the damage done to the grass verges on the junction of Ermin Close and Ermin Street. See item 9.8
18th March – Tom McGowran emailed a copy of his opinions about traffic issues in Manor Lane which he had expressed in the previous meeting.
21st March – Julie Wyatt copied the council chair into correspondence regarding concerns over actions of the Save the Red Lion Team. It needs to be made clear that this is not a Parish Council enterprise and all correspondence should be addressed to the Team. The Parish Council are only party to the application of the pub as an Asset of Community Value.
23rd March – Mrs Norman, email received asking for details of our legal advice.
Location: High Farm House, Finches Lane
Proposal: Erection of a new contemporary enclosed timber clad rear porch
Comments: Due 12th April.
9. ITEMS FOR CONSIDERATION
9.1 Clerk’s Report
a) On March 24th the Clerk attended the second training session of the CiLCA course. The Clerk has also been able to borrow a more up to date copy of Arnold Baker so purchasing a copy can be postponed for the foreseeable future. There are a few documents to be drafted and agreed in the next few meetings to ensure all paperwork is up to date.
b) For the Parish Assembly the school was booked so have booked the BYPA hall for Friday 12th May.
c) Annual Leave – in 2016/2017 the Clerk was entitled to 4 7-hour days holiday (4 weeks equivalent) but has only taken two 7-hour days (two weeks equivalent) so requests to carry the two days over to 2017/2018.
9.2 Church Request
An email was received on March 3rd from Margaret Hill at the Church to pay for the printing of 3000 raffle tickets for the Church and School Summer Fayre at a cost of £66.
9.3 Parish Steward Scheme
The Parish Steward was in the village on March 27th and will be next on site on April 27th.
a) Charges - Other parish councils in Wiltshire charge between £16 and £46.50 per plot with a marked difference between plots with on-site water and those without, with one council turning the water off in the winter months. At present if all plots are taken at £20 per plot the gross income is £280. The onsite water costs approximately £70 p.a. We currently have three plots vacant.
b) Moles – The playground would need to be closed during any pest control.
· Town and Country Environmental Pest Solutions, charges:
£60 per visit travel costs. (Minimum 2 visits required to set and check traps)
£50 for first mole and £20 for additional moles
· Pestforce - £95 inc VAT for the entire job.
9.5 Emergency Response Team
To make a final decision whether to:
a) go ahead with producing an Emergency Response Team
b) postpone making a decision until a specified date
c) not produce an Emergency Response Team document
9.6 Ermin Close/Ermin Road Verges
a) Pittams have quoted £250 + VAT to repair the damage to the verges.
b) Alan Archer has quoted £265 (inc. VAT)
Update on the letter sent to Mr Lloyd.
9.8 Items for the Baydon Scene
To agree items for the April Baydon Scene Publication.
10.1 Signatories for Bank Authorisation
Cllr Bryan has been set up as a third signatory and is waiting for the pin sentry and pin number.
Cricket Fund (interest)
10.3 Bank statements
10.4 Payments approved between meetings
idVerde (Bin Manor Lane)
Idverde (March playground inspection)
11. ITEMS TO NOTE
11.1 Aggression towards the council
12. ITEMS FOR NEXT MEETING
a) Application: 15/03264/FUL
Location: Russley Road, Baydon
Comments: Review of the temporary buildings
12.2 Village Plan
Report on funding availability and a breakdown of what needs to be included.
12.3 Speeding issues on Manor Lane
Signed Charlotte Booth, Clerk Date 26/03/2017