PARISH COUNCIL MEETING, MONDAY 16th FEBRUARY 2009
TO BE HELD AT
8.00pm, BYPA Hall,
AGENDA
1. APOLOGIES
To note any apologies
2. DECLARATIONs OF INTEREST
To record any declarations of interest on any matters on this agenda
3. MINUTES OF LAST PARISH COUNCIL MEETING
To approve the minutes of the Parish Council meeting held on 9th February 2009
4. SUSPENSION OF THE MEETING FOR PUBLIC QUESTION TIME
The meeting will be suspended to allow members of the public to speak to the Council. No decisions can be made by the Council during public question time. After this period the meeting will be resumed.
5. CLERK’s REPORT (For information only)
6. ITEMS FOR CONSIDERATION
6.1 To receive an update on the playground project, to discuss location and to agree a draft submission to KDC for the S106 monies
6.2 To consider the options presented by the solicitor with regard to the use of the Parish field for allotments
6.3 To discuss the Parish improvement grants and consider applying for a grant **
6.4 To consider entering the Best Kept Village Competition 2009
6.5
To consider entering the
6.6 To note that 3 places have been reserved for Councillors on the New Councillors training day, to confirm which Councillors will be attending and to approve any associated costs
6.7 To receive a report on the Marlborough Pilot Area Board and to consider nominating a representative to attend future meetings **
6.8 To discuss issues with the clearance of snow from the roads and to consider what action to take
6.9 To note any land maintained by Highways and to confirm that this should be excluded from the grass cutting contract
6.10 To consider a request from the clerk for her Christmas holiday to be allocated against unused holiday entitlement for the period November 2007 – November 2008
6.11 To confirm a hard copy of the clerk's signed Contract of Employment is filed in the Parish Council file and to record the clerk’s start date of employment
6.12 To consider adding an agenda item to future meetings for the Council to consider priority tasks for the clerk
7. CORRESPONDENCE FOR ACTION
7.1 To consider a response to Vale of White Horse, Core Strategy Preferred Options Report. Deadline 27 February **
7.2 To consider a response to the consultation on statement of licensing policy for Wiltshire Council. Deadline 4 March. **
7.3 To consider a response to the consultation on Gambling Act 2005 Statement of Principles for Wiltshire Council. Deadline 4 March 2009. **
7.4 To consider a response to the consultation on Statement of Sex Establishment Policy and Regulations for Wiltshire Council. Deadline 4 March 2009. **
7.5 To consider a response to the Communities in Control: Real people, real power, Consultation on Code of recommended practice on local authority publicity. Deadline 12 March 2009. **
7.6 To note the dates of the new Wiltshire Council Road shows
8. Correspondence (For INFORMATION ONLY)
8.1 To note the correspondence for information
9. PLANNING
9.1 To note any planning decisions received (For information only)
10. Finance
10.1 To consider accepting the credit against the Sodexho invoice **
10.2 To approve payment of the clerk’s expenses for travel to the SLCC Conference **
10.3 To approve payment of the clerk’s remuneration for 5th January to 15 February 2009 **
10.4 To consider the quarterly budgeting report for January 2009 **
10.5 To approve the allocation of £300 + VAT for legal research into the ownership of the lane by the Parish field
10.6 To discuss & consider changes to the petty cash process
11. ITEMS TO NOTE / ITEMS FOR NEXT MEETING
12. CASUAL VACANCIES
12.1 To consider Mr Antony Routledge for appointment to the Council by co-option **
Signed: