BAYDON PARISH COUNCIL
PARISH COUNCIL ANNUAL GENERAL MEETING, MONDAY 16th MAY 2011
AT 8.00PM IN THE BYPA HALL, MANOR LANE
To:- Councillors Tony Prior, Michael Edmonds, Andrew Knowles, Alison Tomkins, Tamsin Witt
You are summoned to attend the above meeting.
AGENDA
1. ELECTION OF CHAIRMAN AND VICE-CHAIRMAN
To take nominations, to elect a Chairman and a Vice-Chairman
2. APOLOGIES
3. DECLARATIONS OF INTEREST
To record any declarations of interest relating to matters on the agenda.
4. MINUTES OF LAST PARISH COUNCIL MEETING
To approve minutes of the Parish Council planning meeting held on the 4th April 2011.
5. SUSPENSION OF MEETING FOR PUBLIC QUESTION TIME
The meeting will be suspended to allow members of the public to speak to the Council. No decisions can be made by the Council during PQT. After this period the meeting will be resumed.
6. PLANNING
To notify members of decisions on any outstanding application and responses to communications regarding planning applications.
7. ITEMS FOR CONSIDERATION
7.1 To receive a Traffic Calming Working Group, (TCWG) report.
7.2 To receive a report from the Marlborough Community Area Board, (MCAB.)
7.3 To receive a report from the Parish Forum.
7.4 To receive a report on the status of the Parish Field.
a. Play area - Project status.
b. To approve remaining mound removal cost
c. To approve insurance value and premium for play equipment etc
d. To agree a formal Playground opening date.
e. To discuss Parish Field signage requirements.
f. Equipment inspection procedure
g. To discuss a communal shed for allotment holders.
7.5 To discuss security measures for Parish Field.
7.6 To discuss litter bin requirements on the Parish Field and Cricket Field.
7.7 To discuss S106 conditions request.
7.8 To discuss the state of the Parish Field track.
7.9 To discuss the Queen Elizabeth II fields project.
7.10 To consider a Heating Oil Community Project
7.11 To approve update to the Asset Register
7.12 To discuss possible Parish Councillor photographs.
8. FINANCE
8.1 To approve payments between meetings:
A4 Hire Ltd £60 (180)
Collet & Co £56 (182)
C Duck £4090 (179)
8.2 To approve:
Phase three payment to Miracle D&P Ltd £4661.84
Chairman’s expenses £27.52
BYPA Hall hire (Jan – April) £38.00
Parish Assembly refreshments £40.94
Petty Cash Withdrawal £50.
8.3 To approve the annual Insurance quote £278.87
8.4 To discuss contributing towards a colour cover in Scene in Baydon edition.
8.5 To approve the Wiltshire Association of Local Council subscription.
8.6 To approve an HMRC payment £162.33 (175)
8.7 To receive the bank funds reconciliation statement for April 2011.
8.8 To approve the 2010/2011 Annual Return.
8.9 To approve changes to the bank account signatories.
8.10 To discuss the purchase of new external Christmas lights and timer.
9. ITEMS TO NOTE:
9.1 New Wiltshire recycling scheme and Downsmead recycling procedure.
9.2 Royal Bank of
9.3 Parish Improvement Grant Scheme 2011.
10. ITEMS FOR NEXT MEETING:
10.1 To consider purchase of a roundabout for the play area. (deferred to a June meeting to allow feedback from the playground.)
Signed R S Cockcroft Clerk 09 May 2011
Fairmead
Baydon SN8 2HZ
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