PARISH COUNCIL MEETING, MONDAY 22 FEBRUARY 2016

AT 8.00PM IN THE BYPA HALL, MANOR LANE

                                                                         

To:- Councillors: Andrew Knowles (Chairman), John Cockcroft, Kevin Howell,  Tony Prior, Tamsin Witt

 

AGENDA    

 

1. APOLOGIES

 

2. DECLARATIONS OF INTEREST

To record any declarations of interest by Councillors relating to matters on the agenda.

 

3. MINUTES OF LAST PARISH COUNCIL MEETING

To approve minutes of the meetings held on 09 February 2016

 

4. POLICE REPORT

 

5. SUSPENSION OF MEETING FOR PUBLIC QUESTION TIME

The meeting will be suspended to allow members of the public to speak to the Council. No decisions can be made by the Council during PQT. After this period the meeting will be resumed. 

 

6. CORRESPONDENCE

Marlborough Community Matters 29 Jan - Local issues

Local Highways Newsletter 28 Jan – Parish Steward, “Clean for the Queen”.

Electoral Role February 2016

WC East Planning meeting 18 February – cancelled

RBS interest – now paid gross

 

7. PLANNING

15/00980 Baydon Valley Farm - Approved  18 Jan 2016

16/00804/FUL – playground – applied for.

 

 8. ITEMS FOR CONSIDERATION

                8.1 IT Policy                                                                                                                         All Cllrs                                                                        Update                                                                                                                          

8.2 PC event and clerical items                                                  

                     Current stocks/storage location/stock named  responsibilities                               All Cllrs 

                8.3 Allotments – Plot 14A                                                                                             KS          

                      Mrs Stather request/presentation

                8.4  Playground                                                                

       s106/playground progress                                                                                    TW

8.5 Little Crickets                                                                                                              AK                                                         

       Update

8.6 Trees and hedges    

      Manor Lane/ Aldbourne Road corner                                                                              TP

     Manor Lane/Track corner                                                                                        TP

     Manor Lane chestnut trees                                                                                    TP

8.7 Footpaths

     BAYD2 & 11 part  Diversion Order                                                                        AK

     Manor Lane/Ermin Close                                                                                         JC/KH

     8.8 Painting maintenance                                                                                        TP

      Update

8.9 New PC notice board                                                                                              TP

      Quotations                                                                                                                  

                8.10 Baydon Welcome Pack                                                                                         AK

                        Progress

                8.11 Speed Indicator Device (SID)                                                                             TW                                                        

                         Update

8.12  Risk Assessments                                                                                                  TP

                         Litter picking, village potential emergencies, PC

                8.13 Grass cutting contract                                                                                           AK

                         Update

                8.14 Parish Field                                                                                                                TP

                       Tree pruning, mole holes, hedge (ex BAA AGM)

                8.15 Victim support donation                                                                                      AK

                        Decision

                8.16 Councillor vacancies                                                                                              TP

                        Two vacancies

                8.17 Queen’s 90^th Birthday                                                                                           TP

                        21 April, 12-15 May celebration, 11 June official birthday

                8.18 Aldbourne Road accident                                                                                    All Cllrs

                         Footpath, 30mph location

                8.19 The Green                                                                                                                 TP

                       Bench replacement, hedge cutting

                8.20 Church repairs                                                                                                         KH

                        Scene in Baydon advertisement Feb 2016

                8.21 Event Tent Loan                                                                                                      KH

                        Bake off

                8.22 Storage boxes                                                                                                          JC

        Christmas tree items

 

 9. FINANCE                                                                                                                        TP                                                          

                9.1 Income

                RBS Reserve                                                                                                      

 

9.2 Bank statements  (due 19 Feb)

      RBS Treasurers a/c                                                   

                     RBS Reserve a/c                                                        

                     Barclays Community      

                     Barclays General Reserve

                     Barclays Cricket Fund                                                

     Petty Cash                                                     13.58                                                                                                    

                     PC Total                                                          

                                                  

9.3 Payments approved between meetings

      Cllr Knowles (webmaster)                      14.55

     Thames Water                                               6.03

9.4 Payments for approval

                  Cllr Witt (planning app. fee)         97.50

 

            9.5 Q3 Budget v. Expenditure

      Comments.

 

9.6 Clerk repayment

 

       10. ITEMS TO NOTE

10.1 House between Red Lion and Shop                                                                                TP

10.2 Parish Steward details - now 20 Stewards.

10.3 BAYD27 Waymarks                                                                                                

 

      11. ITEMS FOR NEXT MEETING

 

Signed……………………………   Cllr Knowles       Date 14 February 2016                                      Date of next meeting   21 March 2016