BAYDON PARISH COUNCIL

PARISH COUNCIL MEETING, MONDAY 27th JULY 2009

TO BE HELD AT 8.00pm, BYPA Hall, Manor Lane

 

AGENDA

1.      APOLOGIES

To note any apologies

2.      DECLARATIONs OF INTEREST

To record any declarations of interest on any matters on this agenda

3.      MINUTES OF LAST PARISH COUNCIL MEETING

To approve the minutes of the Parish Council meeting held on 29th June 2009

4.      SUSPENSION OF THE MEETING FOR PUBLIC QUESTION TIME

The meeting will be suspended to allow members of the public to speak to the Council. No decisions can be made by the Council during PQT. After this period the meeting will be resumed.

5.      CLERK’s REPORT (For information only)

6.      PLANNING

6.1     To notify members of decisions on any outstanding applications and responses to communications regarding planning applications (For information only)

6.2     To consider the Parish Council’s response to the following application

E/09/0860/FUL, St Nicholas CE Primary School, Finches Lane, extension and alterations.

7.      ITEMS FOR CONSIDERATION

7.1     To consider changes to the Terms of Reference of the Traffic Calming Working Group

7.2     To approve the proposed next steps of the Traffic Calming Working Group (including outgoing letters) and to consider purchasing village entry gates

7.3     To agree the level of support that the Parish Council will provide with regards to the grant applications for the BYPA Hall

7.4     To review the clerk’s timesheet    

7.5     To agree a Parish Council opinion of the Baydon Parish Plan

8.      Correspondence (For INFORMATION ONLY)

8.1     To note the correspondence for information

9.      Finance

9.1     To consider the internal auditor’s report ** 

9.2     To approve sections 1 & 2 of the Annual Return & the Bank Reconciliation Report **

9.3     To consider the Asset Register **

9.4     To consider the quarterly budget monitoring report **

9.5     To hear a report on the VAT payments

9.6     To approve a third signatory to the RBS Current account

9.7     To approve payment of the clerk’s salary 29 June – 31 July  and to approve the schedule of payments for the remainder of the year **

9.8     To approve payment of the clerk’s expenses of £21.60 **

9.9     To approve payment of the following invoices:

Auditing Solutions Ltd, invoice A1807 for £115.00, ref. internal audit

Smith of Derby, invoice 0000037079 for £205.85, ref. Church clock annual service

10.  ITEMS TO NOTE / ITEMS FOR NEXT MEETING

Signed:                                                      E Carmichael, Clerk to Baydon Parish Council

** Note: where items are annotated by a double asterisk, this indicates that the relevant supporting information is being circulated to Members with the agenda. This information may be in the form of supplementary information sent with the agenda or an update in the clerk’s report.

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