Baydon Parish Council

MONDAY 28th November 2016

AT 8.00PM IN THE BYPA HALL, MANOR LANE

To:- Councillors: Tamsin Witt (Chairman), John Cockcroft, Kevin Howell, Amy Bryan

You are summoned to attend the above meeting.

 

AGENDA

 

1.   APOLOGIES

 

 2. DECLARATIONS OF INTEREST

Members are reminded that at the start of the meeting they should declare any known interests in any matter to be considered, and also during the meeting if it becomes apparent that they have an interest in the matters being discussed.

 

3. MINUTES OF LAST PARISH COUNCIL MEETING

Approval minutes of the meetings held on 17th October 2016. To be agreed and signed as a correct record.

 

4. MEETING PROTOCOL

To outline the role the public have in the meeting and the behaviour expected. It is to be suggested that the Standing Orders be amended with appropriate wording.

 

5. POLICE REPORT

No report has been received from the police.

 

6. COUNCILLOR VACANCIES/FUTURE OF THE COUNCIL

The full council requires seven councillors and three to be quorate. We need ten candidates to hold an election.

15 November Cllr Cockcroft and Cllr Howell gave indication that they will be resigning as soon as there is an election or new councillors can be co-opted. This will leave the council inquorate.

 

 7. SUSPENSION OF MEETING FOR PUBLIC QUESTION TIME

The meeting will be suspended to allow members of the public to speak to the Council. No decisions can be made by the Council during PQT. After this period the meeting will be resumed. 

 

8. CORRESPONDENCE

All correspondence was circulated to the councillors.

17 October 2016 – Note received from Robin and Barbara Garnett, Ermin Close expressing opposition to the buildouts to be located near Ermin Close but are in support of buildouts near the cricket field. This note was received after the Ermin Close buildouts had been approved (12th September meeting).

7 November 2016 – message received via the website from Jane Archer concerning inconsiderate parking in Ermin Close. A response was sent.

15 November 2016 – Email from Cllr Cockcroft giving notice of his intention to resign.

15 November 2016 – Email from Cllr Howell giving notice of his intention to resign.

 

9. PLANNING

a)           Application:                       E/2012/1575/FUL

                                 Location:                             Next to the Red Lion Pub, Ermin Street

Update to be provided by Cllr Cockcroft regarding concerns raised at MAB.

 

10. ITEMS FOR CONSIDERATION

10.1 Clerk’s Report 

1) A new Parish Council bin has been ordered following the theft of the previous one.

          10.2 Playground Maintenance

          Update of the maintenance requirements raised in the RoSPA Report.

a)   Seating – a projecting bolt thread needs cutting and filing down

b)   All chains - Remove chain covers to allow inspection beneath

c)   Roundabout – the clearance under the roundabout and the floor surface is incorrect. Re-install or adjust surface.

10.3 School Parking/Road Safety

Feedback from Cllr Witt’s meeting with the school Trustees to discuss next steps in regard to safety around pick up/drop off time.            

10.4 Christmas arrangement

The Christmas tree will be delivered and erected on 3rd December at 10am.

10.5 Event Shelters

Cllr Cockcroft used the event shelters on 29th and 30th October and in lieu of payment he replaced missing pegs (purchased 50 for £28).

10.6 Pedestrians in Road Sign

Update of the purchase of this sign.

10.7 BYPA signs

Feedback on costs of signs pointing to the BYPA hall.

10.8 Emergency Response Team

An email was received from Aldbourne PC regarding their Emergency Response Team. A discussion whether it was something that Baydon should also have.

10.9 Social Media Presence

To discuss whether there should be a Baydon Parish Council Facebook Page and who should be allowed to post on the Baydon Noticeboard page on behalf of the council.

10.10  Dog Fouling                                                                                                                                    

Update of purchasing of ordinary waste bin to be placed near the alpaca farm.

10.11 meeting dates 2017

Council to agree the dates for the 2017 BPC meetings. Suggested dates are:

·        January 9th

·        February 20th

·        April 3rd

·        May 15th

·        June 26th

·        July 31st

·        September 11th

·        October 23rd

·        November 27th

 

10.12 Items for the Baydon Scene                                                       

To agree items for the November Baydon Scene Publication. Suggested items are:

1) Advertisement for Councillor Vacancies

 

11. FINANCE                                                                                                                      

11.1 Signatories for Bank Authorisation                                                                  

BPC only have two signatories (Charlotte Booth and Cllr Witt). Forms will be passed to Cllr Bryan.

11.2 Income                                                                                                                                                                                                       

Cricket Fund (interest)

0.48

 

11.3 Bank statements                                                                                                             

 

Barclays Community

£35,189.99

General reserve

£3,672.13

Cricket Fund

£1,203.92

Petty Cash

£18.51

PC Total

£40,084.55

 

 

          11.4 Payments approved between meetings                                                                                   

Thames Water bill

£23.12

                  

11.5 Payments for approval    

Pittams Grass Cutting

£2,970

Whittam Team (Printing Welcome Pack)

£18

Clerk Phone Bill (Sept-Nov)

£15

SSE Electricity

£19.99

 

11.6 Budget & Precept

To agree the budget categories and amounts for 2016/2017 and therefore set the precept.           

                                                                                                                   

12. ITEMS TO NOTE

          12.1 CATG Meeting

The next meeting is on the 15th December 2016.

 

13. ITEMS FOR NEXT MEETING

 

 Signed    Charlotte Booth, Clerk         Date 21/11/2016

 

 

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