BAYDON PARISH COUNCIL
PARISH COUNCIL MEETING, MONDAY 30 NOVEMBER 2009
AT 8.00PM IN THE BYPA HALL, MANOR LANE
To:- Councillors Michael Edmonds, Alison Tomkins, Tamsin Witt
You are summoned to attend the above meeting.
AGENDA
1. APOLOGIES
2. DECLARATIONS OF
INTEREST
To record any declarations of interest relating to matters on the agenda.
3. MINUTES OF LAST
PARISH COUNCIL MEETING
To approve minutes of the Parish Council meeting held on 19 October 09.
4. SUSPENSION OF
MEETING FOR PUBLIC QUESTION TIME
The meeting will be suspended to allow members of the public to speak to the Council. No decisions can be made by the Council during PQT. After this period the meeting will be resumed.
5. ACTING CLERK’S REPORT
Items reported in Appendix A.
6. CORRESPONDENCE RECEIVED
Copy and emails listed in Appendix B.
7. PLANNING
To notify members of decisions on any outstanding application and responses to communications regarding planning applications.
7.1 E/09/0542/FUL Dacre, Manor Lane Appeal – failed.
7.2 E/09 1422/FUL Change of house design (8), Redcliffe Homes Ltd
7.3 E/09/1374/FUL 4 Walronds Close - Horse walker removal, replacement with garage/store.
7.4 E/09/1174/TPO BFRA Barley
Fields,
7.5 TPO313 Brookfield,
7.6 E/09/1176/FUL 3 Ash Terrace modification – flat roof on extension.
8. ITEMS FOR CONSIDERATION
8.1 To record the appointment of Rowan Cockcroft as Clerk to the Parish Council.
8.2 To consider and approve the scheme for weatherproofing the Downsmead notice board.
8.3 To consider purchase of 30mph stickers.
8.4 To consider and approve the following allotment documents:-
(a) Allotment tenancy agreement
(b) An annual rental per plot
(c) Allotment Conditions and Obligations
(d) Role of liaison officer
8.5 To consider hedge planting on the Parish Field.
8.6 To consider the two cases of stealing from the allotments and vandalism on the Parish Field.
8.7 To receive a report on progress towards a water supply grant application.
8.8 To consider the situation regarding the BMX track project.
8.9 To review the condition of the track leading up to the Parish Field.
8.10 To receive a report on the village gates grant application.
8.11 To receive a report on funding for the play area.
8.12 To consider the response to the play area leaflet distribution. – Location, Play Working Group, Speedwatch,
8.13 To receive a report on the retrieval of email correspondence and pass codes.
8.14 To consider action on a SW Rural Development Gateway fund.
8.15 . To consider a response to the Wiltshire 2026 consultation document.
9. FINANCE
9.1 Payment made between meetings
Newbury News £135.24 (97)
D R Pittams £1000.50 (98)
Southern Electric £5.42 (99)
Duplicate BYPA hall hire £408.00 (103)
(first cheque lost and stopped)
Petty Cash £50.00 (104)
D R Pittams £1316.75 (105)
Southern Electric £32.27 (106)
9.2 To receive bank funds reconciliation statement for November 09.
9.3 To discuss and approve bank account switching to the RBS Bank plc
9.4 .To approve payment of £30.19 to A N Prior for cost of play area location leaflet (Kall Kwik)
9.5 To approve payment of £7.68 to A N Prior for cost of extension sockets and plastic box for Christmas tree lights leads.
9.6 To approve expenditure of up to £50 on mulled wine and mince pies after Carols on the Green on 18 December (as previous year)
9.7 To consider amendment of the Financial Regulations to increase the quotation value limit requiring three quotations.
9.8 To record votes of thanks to
10. ITEMS TO NOTE
10.1 Approval of “please drive carefully” signage by Wiltshire Council
10.2 The re-opening of the Red Lion.
11. ITEMS FOR NEXT MEETING
Signed Cllr A N Prior, Acting Clerk 19 November 2009
Challans
Baydon SN8 2JF
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