AGENDA

BAYDON PARISH COUNCIL MEETING

MONDAY 31st July 2017 - AT 8.00PM IN THE BYPA HALL, MANOR LANE

To:- Councillors: Tamsin Witt (Chairman), Amy Bryan, Brian Billington, Sarah Chidgey, James Lawrence, Sarah Hancock

You are summoned to attend the above meeting.

1. APOLOGIES

2. DECLARATIONS OF INTEREST

Members are reminded they should declare any known interests in any matter to be considered in this agenda.

3. MINUTES OF LAST PARISH COUNCIL MEETING

To agree and sign the minutes of the meetings held on 26th June 2017 as a correct record.

4. POLICE REPORT

June’s Police report was received on July 7.

1 report of Anti-Social Behaviour between neighbours in Baydon

The new police contact is Police Community Support Officer Lucy Stonestreet

5. SUSPENSION OF MEETING FOR PUBLIC QUESTION TIME

The meeting will be suspended for a maximum of 15 minutes to allow members of the public to speak to the Council on items on the agenda. No decisions can be made by the Council during PQT.

After this period the meeting will be resumed and members of the public may only speak when invited to do so. 

6. CORRESPONDENCE

All correspondence was circulated to the councillors.

July 7 – Email from Wiltshire Council regarding funding available from Science Museum Group Wroughton Solar Park

July 7 – Email from Wiltshire police regarding Police and Crime Commissioners Community Action fund

July 7 – Email from a resident about the tree on private property on the corner of Ermin Street and Aldbourne Road – (See item 8.3).

7. PLANNING

1)         APPLICATION:             17/06160/FUL

            ADDRESS:        St Nicholas CE School

            SUMMARY:     Classroom extension and alterations.

8. ITEMS FOR CONSIDERATION

8.1 Clerk’s Report 

a) Please can residents make a note of the clerk’s email address which was put in place more than a year ago baydonparishclerk@gmail.com – any emails being sent to the old address are in danger of being lost as the account is not monitored.

b) Lydia Hogan and her father Lee who borrowed the equipment for litter picking towards Lydia’s Duke of Edinburgh award, have not provided any feedback as to her progress. The clerk emailed her father on June 25 but no response has been received.

c) Pestforce still haven’t responded regarded a quote for gassing the moles in the autumn – he also has not invoiced for the work done.

d) The clerk emailed Castle Water (our water supplier) to report the hydrant on the corner of Ermin Street and Ermin Close – they replied it needs to be reported to Highways. Cllr Billington reported it through the Highways App who initially said contact the Parish Council and then agreed to forward it to Thames Water.

e) The clerk emailed Lucy Stonestreet to request a police speed watch in the village.

8.2 Clerk Role

Update on recruitment for Clerk Role

8.3 Parish Steward Scheme

Update on what has been done and any new items to be added to the Parish Steward’s list.

8.4 Tree on corner of Ermin Street/Aldbourne Road

Concerns were raised by a resident about this overgrown tree. To discuss if there is anything that can be done and make a decision on appropriate action.

8.5 Highways Update

To provide an update on:

a)      Western buildouts – a letter was received from Highways.

            8.6 Playground/Allotments Update

                        a) Update on playground report dated May 2017.

b) The allotment taps are leaking (reported to Cllr Bryan on July 7). The Clerk contacted Alan Archer on July 7 (as suggested by the BAA) but he couldn’t find the stopcock to turn the water off.

Someone from the BAA needs to be at the site when the taps are fixed as they are locked with a passcode and the BPC don’t have it and to point out where the stopcock is.

8.7 Village Plan

Applications for the grant must be received before 31 January 2018, and must be used within 6 months or before 31 March 2018 (whichever is soonest).

Update on the progress made so far.

8.8 Reducing speed on Manor Lane

To provide an update on the request for a metrocount

8.9 BYPA Hall signage

Update on the proposal to have signage for the BYPA

8.10 WWI Commemorative Trees

To discuss where some commemorative trees could be planted and how many are required.

8.11 Items for the Baydon Scene                                                                   

To agree items for the September Baydon Scene Publication.

1)      Update on Parish Steward’s work (Cllr Bryan – carried over from June meeting)

2)      Village plan questionnaire (Cllrs Hancock and Witt – carried over from June meeting)

9. FINANCE                                                                                                                      

9.1 Annual Return

a)      Period of Exercise of public rights (26th June 2017 – 4th August 2017) the public are welcome to look at the council accounts and will need to contact the clerk to make an appointment to view them.

 

9.2 Income                                                                                                                                                                                       

Cricket Fund (interest)

£0.26

 

9.3 Bank statements                                                                                                             

Barclays Community

£21,917.07

General reserve

£19,500

Cricket Fund

£1,206.17

Petty Cash

£20

PC Total

£42,643.24

 

 

            9.4 Payments approved between meetings                                                                                   

NONE

9.5 Payments to approve

BYPA Hall hire (May and June)

£33

C.Booth final salary (25-28 July A/L in lieu)

£27.90

 

10. ITEMS TO NOTE

11. ITEMS FOR NEXT MEETING

 

Signed      Charlotte Booth, Clerk           Date 21/07/2017

 

 

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