Baydon Parish Council

MONDAY 9th JANUARY 2017

AT 8.00PM IN THE BYPA HALL, MANOR LANE

To:- Councillors: Tamsin Witt (Chairman), John Cockcroft, Kevin Howell, Amy Bryan

You are summoned to attend the above meeting.

AGENDA

 

1.  APOLOGIES

2. DECLARATIONS OF INTEREST

Members are reminded that at the start of the meeting they should declare any known interests in any matter to be considered, and also during the meeting if it becomes apparent that they have an interest in the matters being discussed.

3. MINUTES OF LAST PARISH COUNCIL MEETING

Approval minutes of the meetings held on 28th November 2016. To be agreed and signed as a correct record.

4. POLICE REPORT

A police report for December 2016 was received and was circulated to the councillors and posted on the Baydon Website.

5. COUNCILLOR VACANCIES/FUTURE OF THE COUNCIL

The full council requires seven councillors and three to be quorate.

With two councillors intending to resign the council is at risk of being disbanded and being merged with Aldbourne.

6. SUSPENSION OF MEETING FOR PUBLIC QUESTION TIME

The meeting will be suspended to allow members of the public to speak to the Council. No decisions can be made by the Council during PQT. After this period the meeting will be resumed. 

7. CORRESPONDENCE

All correspondence was circulated to the councillors.

12/12/2016 – Thames Water have transferred their business customers to Castle Water active from April 2017.

24/12/2016 – Map of the village boundaries and Public Rights of Way was received. 

8. PLANNING

a)  Application:                                       16/11771/FUL

                      Location:                                       The Croft, Finches Lane, SN8 2JN

                      Proposal:                                       Two storey rear extension and loft conversion

         Deadline for Comments:                11th January 2017.

b)  Application:                                      APP/Y3940/W/16/3154958

     Location:                                           Baydon House, Aldbourne Road, SN8 2JB

     Query:                                                Appeal from Mr and Mrs Lloyd

 Result:                                                Both appeals were dismissed by the Planning inspectorate. A copy of the decision letter is available from the Clerk.  

 

c)  Application:                                        E/2012/1575/FUL

                     Location:                                        Next to the Red Lion Pub, Ermin Street

                    Comments:                                     Cllr Cockcroft has been in contact with Wiltshire Planning again who are investigating.

 

9. ITEMS FOR CONSIDERATION

9.1 Clerk’s Report 

1) SSE have run out of Priority Services leaflets. When they get a new batch they will send us a box.

2) The Facebook page for the council has been set up under the name Baydon Clerk. This is not an official platform for council business and people are still encouraged to email the Clerk in the normal way.

3) The magnolia tree was planted and the gaps in the box hedges were filled in at the beginning of December on The Green.

4) The clerk registered for the Cilca training course which starts in February 2017. The registration was not clear so whilst the payment of the course (£220+VAT) has been agreed, registering for the exam is a further £250. The clerk will attend the course and then consider what to do about the qualification examination when the course has finished.

5) Councillor Training Schedule. Negotiating a Better Outcome in Planning - 13th February 2017 - £95 + VAT. If any councillor is interested in attending please let the Clerk know.

                9.2 Playground Maintenance

                Update of the maintenance requirements raised in the RoSPA Report.

a)       Seating – a projecting bolt thread needs cutting and filing down

b)       All chains - Remove chain covers to allow inspection beneath

c)        Roundabout – the clearance under the roundabout and the floor surface is incorrect. Re-install or adjust surface.

9.3 Pedestrians in Road Sign

Update of the purchase of this sign.

9.4 BYPA signs

Feedback on costs of signs pointing to the BYPA hall.

9.5 Emergency Response Team

An email was received from Aldbourne PC regarding their Emergency Response Team. A discussion whether it was something that Baydon should also have.

9.6 Review of the Village/Neighbourhood Plan

To discuss whether the Village/Neighbourhood Plan needs reviewing, updated or amended.

9.7  Dog Fouling                                                                                                                                    

Wiltshire Council no longer have the resources to provide or empty new bins so this would be a Parish Council run activity. The Clerk has received quotes from companies recommended by Wiltshire Council:

·         Idverde (who also do the play area inspections) charge £2 to empty a litter bin and dispose of the waste (per empty and per bin). If more than 3 bins the cost drops to £1.75.  They can provide a post, bin, and install it for £193 +VAT

·         Glasdons –They don’t provide collection or installation of the bin but the bins + post cost between £98.10 and £113.52 + VAT

9.8 Christmas Lights

Upon inspection when the Christmas tree was erected on the Green 5 Transformers and 3 sets of lights are no longer working and need to be disposed of.

9.9 Parish Assembly

To arrange a date for the Parish Assembly in 2017.

9.10 Items for the Baydon Scene                                                                                          

To agree items for the November Baydon Scene Publication. Suggested items are:

1) Advertisement for Councillor Vacancies

10. FINANCE                                                                                                                      

10.1 Signatories for Bank Authorisation                                                                

Cllr Bryan has the forms and needs to take her ID to the bank for verification.

10.2 Income                                                                                                                                                                           

Cricket Fund (interest)

£0.27

General Reserve (Interest)

£10.82

 

10.3 Bank statements                                                                                                             

Barclays Community

£31682.26

General reserve

£3682.95

Cricket Fund

£1204.68

Petty Cash

£20

PC Total

£36589.89

 

 

                10.4 Payments approved between meetings                                                                                   

IDVERDE (Playground inspection)

£20.60

                               

10.5 Payments for approval    

Cilca (Clerk Training Course)

£264 (£220 + VAT)

BYPA Hall hire (Jan – Nov 2016)

£103.75

Pittams (tree and box-hedges)

£463.20

Clerk Expenses (Petty cash recon/stamps/phone)

£6.76

 

10.6 Moving money to the Reserve Account

According to the budget for 2017/18 the ring-fenced reserves total £19,500. The current reserve account has £3682.95.

£15817.05 needs to be transferred from the Community Account.                                                                                                                     

11. ITEMS TO NOTE

                11.1 CATG Meeting

12. ITEMS FOR NEXT MEETING

 

Signed    Charlotte Booth, Clerk              Date 03/01/2017

 

 

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