ANNUAL GENERAL MEETING, MONDAY 11th MAY 2009
TO BE HELD AT 8.00pm, BYPA
Hall,
AGENDA
1. ELECTION OF CHAIRMAN AND VICE-CHAIRMAN
To take nominations, to elect a Chairman and to consider electing a Vice-Chairman
2. APOLOGIES
To note any apologies
3. DECLARATIONs OF INTEREST
To record any declarations of interest on any matters on this agenda
4. MINUTES OF LAST PARISH COUNCIL MEETING
To approve the minutes of the Parish Council meeting held on 20th April 2009
5. SUSPENSION OF THE MEETING FOR PUBLIC QUESTION TIME
The meeting will be suspended to allow members of the public to speak to the Council. No decisions can be made by the Council during PQT. After this period the meeting will be resumed.
6. CLERK’s REPORT (For information only)
7. Finance
7.1 To endorse any payments made between meetings
7.2 To approve payment of the clerk’s remuneration for 30 March – 10 May **
7.3 To consider the extent of the Parish Council’s insurance cover and to consider the insurance quotes **
7.4 To consider and approve the draft Financial Regulations
7.5 To consider the action plan for resolving the auditor’s observations
7.6 To approve a budget of £150 + VAT for legal fees to draft the Statutory Declaration
7.7 To consider becoming members of Community First for 2009 – 2010
7.8 To approve Cllr Prior’s expenses of £24.40
7.9 To approve the reimbursement of Cllr Prior from petty cash for printing costs of £8.63
7.10 To approve payment of invoice for £30 for wine for the Parish Assembly
7.11 To consider quotes for posts and barrier tape and to approve the signing of cheques for the purchases **
8. ITEMS FOR CONSIDERATION
8.1 To consider a request for disabled access to the Parish field
8.2 To agree who will be the Parish Council’s nominated representatives at meetings of MAVCAP
8.3 To review the sequence of steps required to establish allotments on the Parish field
8.4 To approve a notice and associated costs for a newspaper advert regarding the Parish Council’s intention to retrospectively appropriate land on the Parish field for allotments
8.5 To review and update the Parish Council’s Risk Assessment **
8.6 To discuss the need for an ordinary meeting before the end of June to approve the end of year accounts and to review the schedule of meetings for June, July and August
8.7 To consider the interim proposals from the Traffic Calming Working Group
8.8 To determine the age range for a playground and to review the Parish Assembly votes on the location for a playground
8.9 To review the hours worked by the clerk and to consider the need for the regular submission of a timesheet
8.10 To approve Withy King’s transfer of
Parish Council work from Mr A
8.11 To consider sending someone to the NALC Annual Conference, Putting People First **
8.12 To note that most key provisions of the Employment Act 2008 came into force from 6 April 2009
8.13 To note the Parish Council’s equality duties
9. Correspondence (For INFORMATION ONLY)
9.1 To note the correspondence for information
10. PLANNING
10.1 To notify members of decisions on any outstanding applications (For information only)
11. ITEMS TO NOTE / ITEMS FOR NEXT MEETING
Signed: