ANNUAL GENERAL MEETING, MONDAY 19th MAY 2008
TO BE HELD AT 8.00pm, BYPA Hall, Manor Lane
AGENDA
1. ELECTION OF CHAIRMAN & VICE-CHAIRMAN
To take nominations and to elect a Chairman & Vice-Chairman
2. APOLOGIES
To note any apologies
3. DECLARATIONs OF INTEREST
To record any declarations of interest on any matters on this Agenda
4. MINUTES OF LAST PARISH COUNCIL MEETING
To approve the minutes of the Parish Council meeting held on 7th April 2008
5. CLERK’s REPORT (For information only)
6. ITEMS FOR CONSIDERATION
6.1 To consider the proposal for funding raising for the village
6.2 To consider the report and recommendations from the Allotments Working Group, and the additional comments regarding fees, nuisance to neighbours, structures, size of compost heaps and ownership of the lane
6.3 To discuss & agree the action plan for the installation of the water supply on the Parish field, to agree responsibility for individual tasks and to produce & agree the risk assessment
6.4 To discuss & agree the action plan for the establishing of a rabbit proof fence around the allotments, to agree responsibility for individual tasks and to produce & agree the risk assessment
6.5 To receive an update on investigations into the ownership and maintenance of Willow lane and to agree the next steps
6.6 To consider writing replies to the letters of complaint regarding the Allotments
6.7 To discuss the cutting by Sodexho of grass verges which are the responsibility of Wiltshire County Council and the impact on the grass cutting contract
6.8 To receive an update on the anti-dog fouling poster competition and to agree the next steps
7. CORRESPONDENCE
To consider the following correspondence and to determine what action, if any, should be taken
7.1 Letter from Community First regarding the Review of Working with the Voluntary & Community sector
7.2 Consultation on the draft Wiltshire Alcohol Strategy
7.3 Kennet District Council consultation pamphlet Spatial Options for Future Development
7.4 Invitation to CPRE AGM & Supper
7.5 Community First questionnaire on sport and activities in Baydon
8. PLANNING
8.1 To note any planning decisions
9. SUSPENSION OF THE MEETING FOR PUBLIC QUESTION TIME
The meeting will be suspended to allow members of the public to speak to the Council. No decisions can be made by the Council during public question time. After this period the meeting will be resumed.
10. FINANCE
10.1 To review the Parish Council’s insurance cover and to consider renewing the policy with Zurich Municipal
10.2 To discuss the tidying up of the Parish field and to approve the payment of £50 for the removal of the surface rubbish
10.3 To consider renewing the clerk’s membership of the Society of Local Council Clerks
10.4 To consider membership of Community First
10.5 To approve payment of the following invoices :
Smith of Derby invoice 30287 for clock maintenance £ 202.10
WALC invoice SUB08/5, annual subscription 2008/2009 £170.81
11. VILLAGE MaTTERS
11.1 To set the date for the next litter pick
12. ITEMS TO NOTE / ITEMS FOR NEXT MEETING
Signed: Elizabeth Carmichael, Clerk to Baydon Parish Council