BAYDON PARISH COUNCIL

 

Minutes of the Meeting held at the BYPA Hall on 11th June 2012

 

(Draft copy. Subject to approval at the next meeting)

 

PRESENT: Cllr Andrew Knowles (Chair), Cllr Philip Dore, Cllr Kevin Howell, Cllr Tomkins, Cllr Tamsin Witt, County Cllr Humphries and 5 members of the public.

 

1. APOLOGIES –. Cllr Edmonds

 

2. DECLARATIONS OF INTEREST – None

 

3. MINUTES OF THE PREVIOUS PARISH COUNCIL MEETING – The minutes were approved

 

4. SUSPENSION OF THE MEETING FOR PUBLIC QUESTION TIME –

 

·         Note of thanks to the Jubilee Committee for organising the recent village celebrations

·         Note of thanks to the Firework Committee for lighting the Beacon twice during the Jubilee Celebrations

·         Noted that the School & Church Fete is Saturday 16 June 2012

·         Informal request to the Parish Council for a ‘Slack Line’ for the playground (a current pastime for older children). A more detailed request will follow.

 

 

5. PLANNING –

 

5.1        E/2012/0604/FUL - Gooselands Aldbourne Road. Demolition of existing workshop within garden and erection of new double garage / workshop: No objection

Action: Clerk

 

5.2        E/2012/0656/FUL - The Croft, Willow track. Retention of two stable buildings and the retention of works undertaken to provide a new vehicular access: No objection

                                                                                                                        Action: Clerk

 

6. ITEMS FOR CONSIDERATION

 

6.1        The Parish Clerk. June 3rd was the closing date and we have one applicant. Update at the next meeting.

Action: Cllr Knowles

 

6.2               To Receive a Marlborough Community Area Board Report

 

6.3               The Traffic Calming Working Group, (TCWG) report.  Cllr Witt volunteered to be the key contact for the Reclaiming our Villages project and all Cllrs agreed. The next project meeting with the consultant (Hamilton-Baillie) is 21st June. Cllr Witt reported that the Taking Action on School Journeys Project has been granted the necessary £15K funding and the work should take place in the October half term 2012, which includes the improvement of the Aldbourne Road / Ermin Street Junction, widening the pathway outside the school and creating crossing points for the children. Cllr Witt also reported that the Police had been to Baydon to do a speed check following a recent Community Speed Watch which recorded 43 cars speeding in one hour on Ermin Street – the fastest at 61MPH.

 

6.4               To discuss the Parish Field-

a.       Damage to the Playground: Zip Wire due to be repaired 15 June at no cost

b.      Proposal for a fence along the northern boundary of the playground: Deferred until the Council is budget planning

c.       Proposal to add the new Chain-Linked Fence onto the current PC insurance: Agreed

                                                                                                       Action: Clerk

 

 

 

 

 

6.5               To discuss becoming the BYPA Custodian Trustee

All Cllrs agreed that they would like to play a part in securing the future of the BYPA Hall, but needed more information on being a Custodian Trustee, before contacting the BYPA Committee to offer to take that role.

Action: Cllr Witt

 

6.6               To discuss the provision of Automatic External Defibrillators in Baydon

The Cllrs have agreed to advertise this project in the Baydon Scene to see whether there was anyone in the village prepared to take the project on.                                                                                                                                                                                 Action: Clerk

                                                                                               

6.7               To discuss the Parish Improvement Grant Scheme

The Cllrs agreed that we will unfortunately miss the deadline for this year’s grant application, but would appreciate anyone from the village taking the lead on this project next year. Various pathway improvements were suggested, such as a handrail being added to the footpath from the field onto Manor Lane.

 

 

6.8               To discuss the Village Plan

Cllrs agreed to contact the original Village Plan team members and ask them to a meeting to discuss an updated version.                                     Action: Cllr Knowles

 

6.9               To discuss the road surface at the Junction of Ermin Street and Russley Road.

Cllrs agreed to contact Martin Cook and Phil Parks at Wiltshire Council Highways to ask them to resolve issues with constant flooding due to the camber of the road surface and the blocked drains.

Action: Cllr Howell

 

7. FINANCE

 

7.1       The following payments between meetings were approved:

 

            Came & Company Ltd – Insurance                       £470.27

      Baydon Fete – Raffle ticket donation                      £50.00

      Parish Assembly refreshments                              £35.32

      Southern Electric                                                 £22.08

 

 

7.2        Payments were approved. -  

 

HMRC                                                               £180.93

 

 

7.3        The 2011/2012 Annual Return.

Cllrs approved both the Annual return and the Annual Governance statement.

 

 

7.4        Bank funds reconciliation statement for May 2012.           

The Cllrs approved the bank funds statement for May 2012. The total in the RBS bank is currently £16,065 (£5487.72 in the current account, £10,531.96 in the Savings account). The Petty Cash total is £45.93.

 

7.5               Community First Membership was approved. -  £36                                   Action: Clerk 

 

 

7.6               To discuss and approve Wiltshire Association of Local Councils membership

£206. Deferred to next meeting as more information is required

Action: Cllr Knowles

 

 

 

  

8.  ITEMS TO NOTE:

 

8.1        External Auditor change for 2013 – No action required                                          

 

 

9. ITEMS FOR NEXT MEETING:

 

9.1        To agree village storage requirements.

(It was noted that Cllrs had already met and done a great deal of filing, sorting and recycling. Clerk is planning to archive a large amount of the remainder.)

 

9.2        Neighbourhood Plan.

 

 

 

The meeting closed at 20.49 hr

 

  

  

Signed............................................                       Date..................................

 

 

 

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