BAYDON PARISH COUNCIL
Minutes of the Meeting held at the BYPA Hall on Monday 13th August 2012
(Draft copy. Subject to approval at the next meeting)
PRESENT: Cllr Andrew Knowles (Chair), Cllr Philip Dore, Cllr Kevin Howell, Cllr Tomkins, Cllr Tamsin Witt and 5 members of the public.
1.
APOLOGIES –. The Clerk,
2. DECLARATIONS OF INTEREST – None
3. MINUTES OF THE PREVIOUS PARISH COUNCIL MEETING – The minutes were approved
4. SUSPENSION OF THE MEETING FOR PUBLIC QUESTION TIME –
· Cllrs expressed their great sadness that Cllr Michael Edmonds has died and send their very best wishes to Michael’s family. Michael was a very active Cllr who did a huge amount for Baydon and he will be greatly missed. Cllrs that are able, will attend funeral at St. Michaels Church in Aldbourne on Wednesday 15th August 2012 at 11am
·
Request from a member of the public for an
additional bin at the entrance of the alternative footpath on
· Complaint from members of the public that the Cricket Field bin has not been emptied and is overflowing.
Action: Cllr Witt
5. PLANNING –
5.1 E/2012/0895/FUL – Baydon House Farm: Retention of access and driveway for Residential, agricultural and equestrian use and construction of new access track to adjoining fields: No objections
Action: Clerk
5.2 Agreement from all the Cllrs that the planning decisions made by Wiltshire Council should be reported back at the next Baydon Parish Council meeting.
6. ITEMS FOR CONSIDERATION
6.1 Baydon Big Breakfast: Cllrs agreed to keep the date of the Baydon Big Breakfast as Sunday 9 September, as long as a venue could be confirmed. Chairman offered to contact the school
Action: Cllr Knowles
6.2 Litter Pick Saturday 8 September: Cllrs agreed a start time of 10am outside Baydon Village Stores. Cllr Witt offered to print some posters to advertise for volunteers.
Action: Cllr Witt
6.3 Use of S106 Monies. It was unanimously agreed that the remaining S106 Money from the Newtons Walk development, be used to apply for matched funding from the North Wessex Downs Leadership Fund which is due to close very shortly. The purpose of the grant application is to pay to insulate the hall roof, replace the flooring and refit the kitchen. Cllrs agreed that the refurbishment of the hall was a priority highlighted in the Baydon Village Plan. The balance of the S106 Money is approx. £15,000. Cllr Witt stated that Wiltshire Council’s legal department are currently updating the legal paperwork to show that the money can be used for the refurbishment of the hall, rather than outdoor recreation, although it is already agreed in principle by all parties. Cllr Witt will be making the grant application on behalf of the BYPA Committee. (Separate grant applications are being made for the heating and toilets)
Action: Cllr Witt
7. FINANCE
7.1 The following payments between meetings were approved:
7.2 Bank funds reconciliation statement for June 2012.
The Cllrs approved the bank funds statement for June 2012. RBS Current account £4,374.69; savings account £10,531.96; Petty cash £29.33; Total £14,967.93
7.3 To receive the 1st Quarterly Budget Report. - Deferred Action: Clerk
8. ITEMS TO NOTE:
8.1 Many thanks go to the Optimise Team for their help in painting the inside of the BYPA Hall and for paying for the paint and rollers etc. The Chairman will also write a note of thanks in the next edition of Baydon Scene. Optimise will be putting a sign on the Village Green from 1st September for a week during their site audit.
8.2 Saturday 1st December 2012 is the Christmas Fayre
9. ITEMS FOR NEXT MEETING:
9.1 Request for contribution for the fireworks.
9.2 Consider including the annual running costs of the BYPA Hall in the 2013 /2014 budget.
The meeting closed at 20.25 hr
Signed............................................ Date..................................
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