BAYDON PARISH COUNCIL
Minutes of Meeting held at the BYPA
Hall on 16th March 2009
(Draft copy. Subject to approval at
the next meeting)
PRESENT: Cllr Tony Prior (Chair), Cllr Alison
Tomkins, Cllr Tony Routledge, Cllr Tamsin Witt, Elizabeth Carmichael (Clerk) and 3 members of
the public.
Before the meeting commenced the
Chair welcomed new Councillor Tony Routledge. He also
mentioned the application, from Mr Michael Edmonds of Aldbourne, to become a
Baydon Parish Councillor which will be progresses on 30 March. This could
result in just one vacancy remaining to achieve full membership and again the
Council would welcome applications. An apology was made for the late posting of
documents.
1.
APOLOGIES
Cllr Ian Timms,
District Cllr Susan Findlay.
2.
DECLARATIONS OF INTEREST
There were no declarations of
interests.
3.
MINUTES OF THE PREVIOUS PARISH COUNCIL MEETING
The
minutes of the meeting on 16th February approved subject to the
following changes: the words “sent an email” were removed from paragraph 6.1,
the final sentence of paragraph 10.6 was appended with “starting with the next
meeting" and paragraph 11 was amended to include the sentence “It was
noted that a letter had been received from a resident requesting to be added to
the waiting list for an allotment”.
4.
SUSPENSION OF THE MEETING FOR PUBLIC QUESTION
TIME
The meeting was suspended so that
members of the public could speak to the Parish Council.
5.
ITEMS FOR CONSIDERATION
5.1 Planning Policy –
After a short discussion it was agreed that this agenda item be deferred until
the next meeting.
6.
PLANNING
6.1
The Parish Council had no objections to
application E/09/0137/FUL for an extension to the swimming pool building at Heddons Cottage.
A member asked when the
application was received. It was noted that the clerk notified the members on
23 February that an extra meeting would need to be called and the plans were
not circulated until 13 March. It was noted that the Administration Procedure
should be amended to specify that Planning Applications should be distributed
to councillors within 7 days of receipt.
7.
ITEMS TO NOTE / ITEMS FOR NEXT MEETING
The clerk confirmed that she would
check if the S106 money had been transferred to the Parish Council’s current
account.
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It was noted that the joining
instructions for the new Councillor training course had not been received yet
and that the clerk had advised WALC that they could be sent to her and she
would pass them on to the appropriate councillors.
It was noted that if an
agenda, thought to be the final version, is changed with minor
amendments(s) after it has been emailed, the Clerk's report and correspondence
listings (even if they are unchanged) will be attached to that final, amended
version.
The clerk confirmed that the
action to circulate to councillors the
It was noted that the signpost for
Russley Green needs attention and that the “Welcome
to Wiltshire” sign was still missing.
The clerk confirmed that a booking
form for the school hall had been submitted and that she will try to get the
letters to all village groups, inviting them to submit an annual report,
and notices for the Annual Parish meeting out by the 24th
March.
A concern was raised that
the co-option of Mr Edwards had not been added to the agenda. The clerk
explained that she was following the Co-option Procedure as she understood it.
Although the procedure does not specifically state that a candidate had to
attend a ‘full’ meeting of the Council, the intention was for applicants to sit
through a complete meeting (with a standard full agenda) in order to see how
the council operated and consequently the current meeting did not qualify. The
clerk advised the meeting that she had to verify if Mr Edmonds was eligible to
be a councillor for Baydon.
It was noted that a letter had
been received from the Baydon Allotment Association and that it would be added
to the agenda for the next meeting.
It was suggested that an extra
meeting be held in April to discuss allotments.
Items
for next meeting:
- To discuss concerns raised by residents regarding ball
games & bike riding on/near the village green
- To consider a response to the letter from Baydon Allotment
Association
The meeting closed at 9.02 pm
Signed:
________________________________
Date: _______________
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