BAYDON PARISH COUNCIL

 

Minutes of Meeting held at the BYPA Hall on 17th January 2011

 

(Draft copy. Subject to approval at the next meeting)

 

PRESENT: Cllr Michael Edmonds, Cllr Andrew Knowles, Cllr Alison Tomkins, and 3 members of the public. 

 

1. APOLOGIES –   Apologies were received from County Cllr Humphries & Cllr Prior.

 

2. DECLARATIONS OF INTEREST – None.

 

3. MINUTES OF THE PREVIOUS PARISH COUNCIL MEETING

The minutes of the Parish Council meeting held on the 20th December 2010 were approved.

 

4. SUSPENSION OF THE MEETING FOR PUBLIC QUESTION TIME

The Standing Orders were suspended so members of the public could speak to the Parish Council.  A resident raised the visibility issue at the junction of Manor Lane and Aldbourne Road for vehicles leaving the junction. The Cllrs asked the Clerk to add this to the agenda for the next meeting.                                                                                                             Action: Clerk                            

5. CLERK’S REPORT

The Items were reported in Appendix A. No comments were forthcoming.

 

6. PLANNING – There were no current planning applications to review.

 

7. ITEMS FOR CONSIDERATION

 

7.1        Traffic Calming Working Group, (TCWG) report:  Mr M Austen spoke on behalf of the TCWG.

 

a.             Road Signage Review.  The TCWG held a meeting on the 13th January 2011 with Wiltshire Council Highways Department and the residents of Turf Run to finalise the signage at the entrance to the village in Aldbourne Road. It was agreed that Wiltshire Council would provide red road covering and rumble strips adjacent to the gates, (subject to available funding) and a ‘Welcome to Baydon’ sign for the white gates. The 30mph sign outside Turf run would be replaced and set back to allow better resident visibility.

 

 

b.             Baydon Community Speed Watch, (CSW) The TCWG reported that the CSW ‘flyer’ requesting volunteers has been printed and is ready for distribution. A provisional training date for Baydon volunteers has been set as the 23rd February, 6-8pm. The CSW co-ordinator is to meet with Mr Mark Austen to review CSW locations in Aldbourne Road.

 

c.             Mouchel ‘Taking Action on School Journeys’ report.  Both Baydon St. Nicholas School and the TCWG have independently reviewed the report.  The Cllrs agreed that the TCWG should meet with the school Governors to discuss the presented options and that subsequent to that meeting the Parish Council would send formal comments to Wiltshire Council.                                                                                    Action:TCWG/Clerk

 

 

Mr Austen reported that the Wheelie Bin Stickers have been distributed but there are a few left if anyone wants one.

 

7.2        The Marlborough Community Area Board, (MCAB) –   The MCAB has not met since the last meeting on the 29th November 2010.

 

7.3        The Marlborough and Villages Community Area Partnership, (MAVCAP) –    The MAVCAP have not met since the last meeting. Cllr Edmonds gave a short brief regarding the removal of the Community Area Plan to the MCAB. He also reported that the partnership may be put into abeyance if the Parish Council Forums are instigated.

 

  

pg 2011-01

 

7.4        Parish Council Forum– The Parish Council discussed the letter from the Chairman of

Broad Hinton & Winterbourne Bassett Parish Council regarding the instigation of a potential Parish Council Forum. The Vice-Chair agreed to discuss the content further with the Baydon Chairman, prior to any formal response.                                                                     Action:AK                                                        

7.5        The Wiltshire Council, Great Green System – The Cllrs agreed that any money raised by the Great Green System project in Baydon would be transferred to the allotment account for use by the Baydon Allotment Association.

 

7.6        Wiltshire Police Authority questionnaire.  The Cllrs discussed the process for filling in external questionnaires received by the Parish Council.  The Cllrs agreed that the Clerk would forward the questionnaires to the Cllrs on receipt and expect any comments back within five working days, at which point the Clerk could fill in and dispatch the questionnaire. The Clerk agreed to discuss the Wiltshire Police Authority with the Chairman.              Action: Clerk

 

7.7        The Parish Field.

 

a.             Play area - Cllr Edmonds asked for more information regarding payment schedules for Phase one and two of the Play area project.

 

b.            Final specification for fencing, gate, picnic benches, mound options and consider/select contractor from quotations - The Cllrs briefly discussed the merits of metal picnic benches as opposed to wooden benches but deferred any decision to the next meeting.          

 

Action: Clerk

 

c.            Nettles along Ermin Street fence Line. – Cllr Edmonds confirmed that he has treated the nettles along the Ermin Street fence line and will continue to do so in the spring.

 

d.            Amendments to current allotment rules. – The Cllrs agreed to the previously circulated amendments to the allotment rules but asked to further discuss changes to the allotment rent rules at the next meeting.                                                                       Action: TP/Clerk

 

e.             BAA proposals for fencing. – There were no proposals received.

 

f.              Manure Deliveries - The Cllrs agreed to defer a decision on manure deliveries until the play ground is in situ.                                                                          Action: Clerk

 

7.8        Royal Wedding Celebrations in 2011 and/or the Queen’s Jubilee in 2012. The Cllrs discussed the possible use of the village Beacon to celebrate the 2011 Royal Wedding Celebrations and the possibility that the celebrations could also be coupled with the formal opening of the new village Playground. The Cllrs agreed to advertise in the Baydon Scene for a village’ Royal Wedding Celebration’ co-ordinator.

 

The Cllrs agreed to put the Queen’s Jubilee celebrations onto the Parish Assembly agenda.

 

7.9        Parish Assembly date 2011. – The Clerk agreed to identify a date and circulate it to Cllrs for agreement. It is hoped that the School Hall can be booked for the meeting.    Action: Clerk

 

7.10      Letter of congratulations to A P McCoy. -  The Cllrs agreed to send a letter of congratulations to Mr A P McCoy on winning the BBC ‘Sports Personality of the Year’ award.

Action: Clerk

  

 

 

 

pg 2011-02

8. FINANCE

 

 

8.1        Payments made between meetings: The following payment was approved:

 

            BYPA Hall (6th Sep – 20th Dec 2010)                                £47.50

 

8.2        Payment for Christmas Carol Refreshments – The Cllrs approved the donation of £50 towards the Christmas Carol Refreshments.                                                   Action: TP

 

8.3        Future petty cash expenditure. The Cllrs approved the payment of £20 to the Chairman for future petty cash expenditure.

 

 

 

 

8.4        The reconciliation statement for December 2010. This item was deferred as the RFO had not received the relevant bank statement.                                                         Action: Clerk

 

8.5        The third Quarterly Budget Monitoring Report. –This item was deferred due to 8.4.

                                                                                                                        Action: Clerk

 

8.6        The Clerk’s expenses. The Cllrs approved the Clerk’s expenses of £11.92.

 

8.7       New external Christmas lights and timer. The Cllrs approved expenditure up to £250 ex VAT on new external Christmas lights and a timer.  Cllr Tomkins agreed to obtain quotes for a set of new lights.                                                                                                      Action: AT

 

The Vice-Chairman offered formal thanks for those who helped with erecting and the taking down of the tree and lights. He also thanked the Red Lion Public House for their hospitality after the event.

 

9.  ITEMS TO NOTE:

 

9.1        Response to the Public Open Spaces questionnaire. – The Clerk reported this is still ongoing.

 

9.2        Baydon ‘Cricket field’ closures.  – The Clerk reported that the land known as the ‘Cricket Field’ will be closed to the public and access restricted on the 17th February and the 14th April 2011. The Clerk agreed to send the dates to Mr Mark Austen for publicising on the Baydon website.                                                                                                     Action: Clerk

 

9.3        Local Highway Changes – The Clerk reported that local highway areas had changed but that there was no significant change to Baydon;  Mr Martin Cook is still our Highway’s point of contact.

 

9.4        Councillor Training Opportunities - The Clerk agreed to book Councillor Knowles onto the next available training course.                                                                                    Action: Clerk

 

9.5        Recycling Lorry dates – The Clerk is actively chasing the recycling lorry dates for the period after March 2011.

 

9.6        Grow Support – Wiltshire Training Opportunities for the Voluntary sector.  – The Clerk informed the Council of these opportunities and agreed to forward the information to Mr Mark Austen for publicising on the Baydon website.                                                            Action: Clerk

 

The meeting closed at 21.23hr

 

  

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10. ITEMS FOR THE NEXT MEETING – 21st February 2010

 

10.1      To discuss the visibility at the junction of Manor Lane and Aldbourne Road.

 

10.2      To discuss and agree final specification for fencing, gate, picnic benches, mound options and consider/select contractor from quotations  

 

10.3      To discuss allotment rents

 

10.4      To discuss manure deliveries to the Parish Field. (deferred to a meeting post playground installation.)

 

10.5      To approve the reconciliation statement for December 2010

 

10.6      To approve the third Quarterly Budget Monitoring Report.

 

10.7      To discuss possible security measures for the Parish Field.

 

10.8      To discuss a date for village litter picking.

 

10.9      To discuss the BYPA Hall.

 

 

 

 

 

Signed............................................                       Date..................................

 

  

 

Pg 2011-04

 

Click here to see Appendix A

 

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