BAYDON PARISH COUNCIL
Minutes of the Parish Council Meeting held at the BYPA Hall on 17th June 2013
(Draft copy. Subject to approval at the next meeting)
PRESENT: Cllr Andrew
Knowles (Chair), Cllr Kevin Howell, Cllr Tomkins, Cllr
1. APOLOGIES – none
a) Election of Chairperson & Vice Chair.
Cllr Witt nominated Cllr Knowles. Cllr Tomkins seconded, all voted in favour.
The Chair then asked for nominations for Vice Chair of which there were none. It was agreed this position would stay vacant for now.
2. DECLARATIONS OF INTEREST - None
3. MINUTES OF THE PREVIOUS PARISH COUNCIL MEETING – The minutes of the meeting held on the 8th April 2013 were approved.
4. SUSPENSION OF THE MEETING FOR PUBLIC QUESTION TIME –
The cutting of the grass in the village and the tidy up of the BYPA were discussed. See 7.4
5 CORRESPONDENCE –
5.1 Anonymous letter acknowledgment.
A second anonymous letter had been received by the Parish Council, with copies sent to Wiltshire County Council. All accusations made in the letter were confirmed unfounded by Tamara Orr at County Council level and stated correct policy & procedure was only ever followed by the Parish Council. As the letter was anonymous no further action is to be taken.
6. PLANNING –
Planning applications from period of 7th – 29th May were discussed of which there were 2, Becketts and the Equestrian Centre. No comments were able to be passed as the PC were temporarily disbanded. However correct notices had been displayed.
6.1 Barnlek,
7. ITEMS FOR CONSIDERATION
7.1 BYPA update. Kitchen/flooring/insulation done. There were funds available to change the toilet into a disabled toilet. This is the next project to be done when there is time for someone to project manage it.
The Youth Group was discussed again. The BYPA are keen to get it back up and running. Aldbourne and Ramsbury continue to advertise for a youth worker so it was agreed the Clerk would write to see if Baydon can go back into the larger youth worker scheme. Action: Clerk
7.2 Parish Field – Allotment lettings. There was to be an Allotment Association meeting the following evening (18th June) which Cllr Tomkins agreed to attend. There are currently 3 half plots vacant, 2 of which weren’t being cultivated. These plots are not only contaminating the other plots but they are un-letable in their current condition. Hiring a rotivator/spraying with round up were options discussed but there were many Health & safety and financial issues (the possibility of sharing costs between AA & PC) to look at so it was agreed to report back to the PC after the AA meeting.
7.3 TCWG Review plans & Wiltshire Highways traffic calming obstacle.
Highways have drawn up plans for a traffic calming obstacle near the playground entrance. To fund this £3,000 is allocated from the BPC budget, £3,000 from CATG and £3,000 from Brooke Johnson. Highways are to do a safety audit this month then Cllr Witt will look to secure the rest of the funding from the Central Government fund. Action : Cllr Witt
7.4 Grass cutting – review of works being carried out. Feedback was offered that some areas of the village weren’t looking as well maintained as they should be in particular the church. There was also some debate over when and if the one of tidy to the BYPA grounds had happened. It was agreed the Clerk would write to them to ask for a schedule of works and to see when the BYPA tidy up may happen. Action : Clerk
7.5
Playground on
It was confirmed Newtons Walk playground was available for public use. The Newtons Walk management committee had a number of issues with reference to usage/insurance/future funding so it was agreed Cllr Knowles would attend the next management meeting. Action: Cllr Knowles
7.6 Additional playground equipment on parish field.
Rewards for all refused the application for more funding on the basis we had already had a grant. It was suggested we use remaining s106 monies for one more piece of kit?
7.7 Date for litter pick
Saturday 13th July,10.00am. To meet outside the shop. All welcome! Cllr Howell to look at getting more litter picks. It was suggested we write to McDonalds to see if they had any litter schemes in place as a lot of the roadside rubbish was takeaway McDonalds wrappers.
Actions Cllr Howell’s & Clerk
7.8 Information from highways ref. Downsmead entrance.
Discussed a related e-mail.
7.9 Litter Bin
MAB meeting 16th July, Cllr Witt will attend to request one then. Dog fowling in the village was also discussed. Solutions were discussed which included working more closely with the dog warden who could come out to the village/talk in the school/more bins/poo bags available from the shop/spraying the dog poo on the ground pink/hanging bags of poo from trees.
Action Clerk
8. FINANCE
8.1 To approve 2012/2013 year end accounts.
Internal Audit approved to be returned to Grant Thornton auditors. It was noted there was no means of depreciating fixed assets for auditing purposes.
8.2 Bank Reconciliation Statement to 31st May 2013:
Treasurers Account: £9,465.92
Savings Accounts: £2,611.87
Petty Cash: £21.35
Total: £12,099.14
8.3 Approved Payments:
a) Southern Electric - £20.90 20th Feb 2013 – 17th May 2013) approved
b) Baydon website - £20.38 approved
c) St Nicholas Church Clock £228.00 approved
8.4 Approved payments between meetings
a) Raffle tickets - £78. Was already approved for £50 but printing costs were higher. It was agreed to pay it for this year but not on a permanent ongoing basis.
9. ITEMS TO NOTE:
9.1 Thanks to the pub for the Wine/cheese/hosting on the Parish Assembly evening.
9.2 Mark Austen was thanked on behalf of the BPC & village for the excellent Baydon Website which he always kept current and relevant.
10. ITEMS FOR NEXT MEETING:
10.1 C Class road reviews. Baydon hoping to be considered for the next one
10.2
Drain blockages around green & on the
The meeting closed at 9.16pm by the Chairman
Signed............................................ Date…...............................
Chairman Mr A Knowles
Click here to return to the main Homepage