BAYDON PARISH COUNCIL

 

Minutes of the Meeting held at the BYPA Hall on 20th February 2012

 

(Draft copy. Subject to approval at the next meeting)

 

PRESENT: Cllr Andrew Knowles (Chair), Cllr Philip Dore, Cllr Michael Edmonds, Cllr Kevin Howell, Cllr Alison Tomkins , Cllr Tamsin Witt, and 12 members of the public.

 

1. APOLOGIES – The Clerk, County Cllr Humphries.

 

2. DECLARATIONS OF INTEREST – Personal interest for Cllrs Knowles for 7.5 and will not vote. Cllrs Knowles, Dore, Witt and Howell have a personal interest for item 7.8

 

3. MINUTES OF THE PREVIOUS PARISH COUNCIL MEETING –

 

The minutes of the Parish Council meeting held on the 16th January 2012 were approved.

 

4. SUSPENSION OF THE MEETING FOR PUBLIC QUESTION TIME –

 

Mrs Venice Marriot advised the Parish Council that the BYPA Committee had submitted a grant application to Marlborough Community Area Board and Jack Andrews from Wiltshire Council has confirmed that the application has been successfully received. The grant request is for new windows and doors for the BYPA Hall. Cllr Knowles apologised that the Baydon Parish Council part of this grant application was not included on this agenda, but it will be included on the next agenda which is still in time for the Marlborough Area Board Meeting. Cllr Edmonds asked which documents had been used as proof of ownership for the hall and advised BYPA Committee members present, that the BYPA land is currently not registered with Land Registry and a copy of the necessary forms are with the Chairman. 

 

Members of the public highlighted the following concerns regarding Bridleways:

Bridleway 1, at Dark Lane has been used by quad bikes and is now inpassable

Bridleway 2, at Pains Lane / C189 has a gate across it that cannot be easily opened – especially on horseback.

Bridleway 24 is missing its signage

 

The Chairman explained that under item 8.2 of this agenda it will be noted that a meeting with the Parish Steward will take place shortly, to include Footpath and Bridleway issues. If Mrs Janet Reece can provide us with a copy of her list of issues, these will be communicated to the Parish Steward.

 

Regarding the gate on Bridleway 2, The Parish Council will need to contact the Rights of Way department.                                                                                                   Action: Clerk

 

5. PLANNING –

 

5.1        E/2011/1730/TPO – Removal of Horse Chestnut and replacement with a low screening tree, Penclose House, Manor Lane. The Parish Council have been advised that it is not appropriate for the Horse Chestnut tree to be replaced with the same species, due to the contagious nature of the disease. Therefore a native Field Maple will be planted instead.

                                                                                                            Action: Chairman

 

6. ITEMS FOR CONSIDERATION

 

6.1        To elect a Vice- Chairman: No Cllr came forward and therefore this item has been deferred to next meeting.

 

6.2               Report from the Marlborough Community Area Board:

 

Cllr Edmonds attended the meeting and stated that the most relevant element of the meeting was the work being undertaken by the Parish Forum and their “Reclaim our Villages” project. Cllr Edmonds recommends that BPC stay well informed about this traffic calming project and all Cllrs agreed that Baydon should be represented at the forthcoming 13th March ‘Traffic Planning for Rural Villages’ event. One or more of Cllr Witt, Cllr Edmonds and Mark Austen from CSW / TCWG, will attend.

 

pg 2012-04

6.3        The Traffic Calming Working Group report. Cllr Witt attended the Community Area Transport Group meeting on the 17th January 2012 and repeated the requests made by Baydon Parish Council for support in traffic calming for the village. Outcomes from the meeting were:

 

·         Most importantly Wiltshire Highways will be conducting a Feasibility Study for a physical traffic calming solution (e.g. chicane or traffic island) at the Eastern entrance to the village near the playground. This is the location where CSW results show the highest speeds of cars

 

·         Baydon has been added to the rota for hosting the mobile Speed Indicator Device. It was noted that the SID is currently located at the East entrance to the village, but has not been working for approximately 3 weeks. Mark Austen has reported the problem.

 

·         Cllr Witt has requested that Baydon’s Ermin Street be considered for one of the two C-Class Roads for the Speed Limit Review in the Marlborough area next year.

 

Baydon’s Community Speed Watch, (CSW) has now been operating for year. Cllrs thanked Mark Austen for his work co-ordinating the team and thanked all the volunteers for their participation. CSW results continue to show that cars are speeding through the village at astonishing speeds.

 

Cllr Witt recommended that BPC stay in touch with the Parish Forum project “Reclaiming our Villages” project, however BPC should focus on the progress currently being made through CATG membership and in particular the upcoming Feasibility Study for a traffic calming measure near the playground. All the Cllrs agreed with this strategy.                              Action: Cllr Witt

 

6.4               To discuss requirements for village bins.

a.       Cllr Tomkins to put a note in the Baydon Scene asking for feedback on whether the Village recycling bins in the Red Lion Car Park are still needed or not. Cllr Tomkins will also discuss current usage with Clair and Sam at the Pub.

b.       Clerk to chase Wiltshire Council regarding the provision and emptying of the village bin for no cost to BPC.

                                                                              Action: Cllr Tomkins/Clerk

 

6.5               To agree Parish Council Policy regarding financial grants. Cllr Knowles has circulated a draft policy which includes the comments from other Cllrs. All Cllrs agreed to check and amend the draft policy as required so that the final Policy could be agreed at the next meeting.                                                                                                                    Action: Cllr Knowles / All

 

6.6        To discuss and agree whether Baydon Parish Council should investigate the options for playing a role in the running / refurbishment of the BYPA Hall or not. The Parish Council agreed to meet with the BYPA Committee to discuss the options. Chairman and Clerk to suggest some possible dates to the BYPA Committee.                                           Action: Chairman / Clerk

 

6.7               To agree the date for “Beating the Bounds” -2012  Cllrs agreed to accept Barbara Furber’s offer to lead the walk on Monday 4 June and therefore combine it with the Jubilee celebrations that weekend.

 

6.8               To discuss the ‘Best Kept Village’ competition All Cllrs agreed not to enter the competition this year. Cllrs took this opportunity to thank the 16 volunteers who took part in the village Litter Pick on Saturday 28 January, including members of the Cricket Team. It was noted that using a map and splitting the volunteers into teams would make the litter pick even more effective next time.                                                                      Action: Cllr Howell

 

7. FINANCE

 

7.1        Payments made between meetings. -   The following items were approved:

 

      Red Lion Public House – Village carol singing refreshment donation                       £50

      Thames Water                                                                                                   £7.52   

 

7.2        To approve payments. - None

 

7.3        To receive Bank funds reconciliation statement for January 2012. -  The Cllrs approved the bank funds statement for January 2012. The total in the RBS bank is currently £12,534.80 (£2288.92 in the current account, £10,221.67 in the Savings account). The Petty Cash total is £24.21.

 

 

 pg 2012-05

7.4               To agree the annual grass cutting contractor.  Despite the best efforts from Cllr Edmonds and the Clerk, BPC has only received 2 quotes in advance of the meeting. Therefore it was agreed that a third quote will be required in time for a decision to be made at the next meeting. Cllr Knowles will request an additional quote from Wiltshire Council.  

Action: Chairman

 

7.5               To approve the 2012 /13 allotment rents.  The Cllrs agreed to keep the existing rental fee of £20 per year for a full plot. £10 per year for a half plot. (Cllr Knowles did not vote)

 

7.6               To approve increment two of the Aldbourne Youth Worker for £500 – All Cllrs agreed to pay the second instalment once the replacement Youth Worker had been recruited. It was noted that Wiltshire Youth Development Service is responsible for recruitment, but hasn’t yet advertised the position. Cllrs expressed an interest in taking part in the interviews.                       Action: Clerk

 

7.7               To discuss the Church and School Summer Fete 2012 raffle request. The majority of Cllrs voted to give £50 towards the cost of printing the raffle tickets.

 

7.8               To discuss Baydon Diamond Jubilee arrangements and costs

 

a.       MCAB grant form has been submitted

b.       Village Mugs All those present at the meeting agreed the bone china mug was the best option out of the two. 150 mugs will be given to the children of the village for free.

c.       Event costs Cllrs agreed to give £1000 towards the costs of the Jubilee Celebrations

 

7.9               To agree the Clerk’s salary grade for 2012 /13 All Cllrs agreed to increase Parish Clerk’s salary grade for 2012/13 from grade 20 to 21

 

8.  ITEMS TO NOTE:

 

8.1        Parish Assembly – 18th May 2012.

 

8.2        Parish Steward – Anyone in the village wishing to suggest work for the Parish Steward to email the Clerk. Footpaths and Bridleways will be discussed in particular.

 

9. ITEMS FOR NEXT MEETING:

 

9.1        To elect a Vice Chairman – March meeting.

 

9.2        To agree Parish Council policy regarding financial grants – final draft.

 

9.3        To discuss a requirement for a Baydon Automatic External Defibrillator – After village consultation. (Anyone with comments, please email the Clerk)

 

9.4        To discuss a proposal for a fence along the northern boundary of the playground – May Meeting

 

9.5                Parish Council storage requirements. Cllr Witt was asked to contact Sarsen housing again to confirm the cost of renting a garage in Downsmead as a temporary storage solution and report back in time for the next meeting.                                                                      Action: Cllr Witt

 

  

 

The meeting closed at 21.21 hr

 

  

 

 

Signed............................................                       Date..................................

 

 

pg 2012-06

 

 

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