BAYDON PARISH COUNCIL

 

Minutes of the Meeting held at the BYPA Hall on 27th June 2011

 

(Draft copy. Subject to approval at the next meeting)

 

PRESENT: Cllr Tony Prior (Chair), Cllr Michael Edmonds, Cllr Andrew Knowles, Cllr Alison Tomkins, Cllr Tamsin Witt, and 2 members of the public. 

 

1. APOLOGIES –County Cllr Humphries.

 

2. DECLARATIONS OF INTEREST – None.

 

3. MINUTES OF THE PREVIOUS PARISH COUNCIL MEETING –

 

The minutes of the Parish Council meeting held on the 16th May 2011 were approved.

 

4. SUSPENSION OF THE MEETING FOR PUBLIC QUESTION TIME - Mrs Furber asked about a response to the Baydon 11 bridleway gate, no response has been received.

 

5. PLANNING –

 

E/11/0776/FUL – 1 & 2 Paynes Cottages, Baydon House Farm – Erection of single storey side extensions. The Cllrs agreed ‘No Objections.’                                                       Action: Clerk

 

6. ITEMS FOR CONSIDERATION

 

The Chairman took item 6.4 next

 

6.4        Aldbourne Youth Council, (AYC) Presentation. – Mrs Hazel Keen and children from AYC gave a presentation to the Parish Council. Topics included AYC, Project –X and the Rural Youth Worker Project.  The Chairman thanked the presenters and explained that they would discuss the request to part-fund a youth worker under item 7.4.

 

6.1        Traffic Calming Working Group (TCWG) report:   Cllr Witt reported the following:

 

a.             Baydon Community Speed Watch, (CSW.)   The CSW is still going well. Swindon Police have visited the village three times as a direct result of CSW reports and caught speeding traffic. Mark Austen raised the ongoing speeding issues directly with the Marlborough Area Board at the meeting on the 21st June 2011.  CSW signs have been put up at the entrances to the village.

 

b.             Baydon Vehicle Activated Sign (VAS) - Cllr Witt proposed that the current VAS be moved closer to the east entrance of the village, the Cllrs approved the proposal and asked the Clerk and Cllr Witt to raise a Marlborough Area Board issue.                        Action: Clerk/TW

 

6.2        The Marlborough Community Area Board, (MCAB.)  The Chairman attended the last meeting on the 21st June 2011. The process of communication between the Parish Forum and the MCAB is not yet finalised. Consultation on the Marlborough Area Plan has taken place. Other topics covered included: speeding discussions and the Great Stones Way Walk. A Wiltshire Youth visitor attended the meeting.

 

6.3        The Parish Forum - There have been no meetings. The next meeting is scheduled for the 19th July 2011.

 

6.5        Cricket Field Bins – The Cllrs discussed options for putting bins on the cricket field. Cllr Witt was asked to further investigate the cost of buying a bin for outside of the Cricket Field and the Wiltshire Council cost for emptying it.                                                       Action: TW

 

The Cricket Club have also requested two bins inside the Cricket Field.  A decision was deferred until the feasibility of outside bins is confirmed.                                                           Action: Clerk

 

The Cllrs briefly discussed the removal of the ‘Terrapins’ on the Cricket Field, requested by the Cricket Club.  It was agreed that Cllr Witt would help the Cricket Club apply to the MCAB for a grant.                                                                                                                       Action: TW

 

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6.6        Parish Field Bin.  – The Cllrs agreed to purchase one free-standing sack-holder at a cost of £83.65, to be placed by the entrance gate.                                                   Action: Clerk

The Chairman thanked the parents for their current co-operation in removing their litter from the Parish Field.

 

6.7        The Queen Elizabeth II Fields Project. -  Cllr Witt confirmed that Baydon would not qualify for any of the grants and therefore the Cllrs agreed not to pursue the project.

 

6.8        The Parish Field:

 

a.            Equipment inspection procedure and documentation. – The Cllrs agreed to adopt the previously circulated Risk Assessment document.  After discussion, the Cllrs agreed to adopt the inspection sheets previously circulated by the Chairman and to review their use in six months time.                                                                                 Action: Clerk

 

The Cllrs agreed to a bi-monthly formal inspection at a cost of £12 per inspection and a visual Cllr check every fortnight.  The Clerk was asked to draw up a rota for Cllrs.

                                                                                                                        Action: Clerk

 

b.         Additional fencing requirements   - One quote has been received, the Chairman asked Cllr Knowles to provide three quotes for the next meeting.                    Action: AK

 

c.         2011 Allotment water reading. – The Cllrs agreed to start the Baydon Allotment Association water reading from the 12th April at 26 units.

 

d.            Final Preparation of Mound – The Chairman reported that the grass is starting to come through but that there are still barren areas in and around the mound. The Chairman proposed to get a quote from Pittams for initial cut and ongoing treatment, the Cllrs agreed to this and further agreed the Chairman could go ahead if the quote was under £300.                                                                                                       Action: TP

 

e.            Communal Shed for Allotment holders – This was deferred to the next meeting.

                                                                                                            Action: Clerk

 

f.              To consider purchase of a roundabout or similar for the play area.  The Parish Council has received a letter confirming a grant of £12,854 from S106 money.  The Cllrs discussed the process for receiving the S106 money and asked the Clerk to send a letter invoicing Wiltshire Council for the total amount in order to ‘ring-fence’ the unspent portion.

It was not agreed to spend the money at this time on an additional piece of play- equipment if the money could be used elsewhere in the village.              Action: Clerk

The Chairman reminded the Cllrs that there is an agreement with the MCAB to pay back the grant allocated on successful receipt of the S106 money. The Cllrs agreed to the purchase of two benches for the Parish Field at a total cost of £ 1348 excl VAT and delivery.                                                                                           Action: TP

                                                                                   

           

6.9        The Parish Field track. -  The entrance appears to be improved, the Cllrs agreed to take no further action at this time.

 

6.10      The Parish Improvement Grant Scheme. – Cllr Witt was investigating the scheme to change two Baydon Stiles to Kissing gates but as no quotes for the work were forthcoming the deadline for this year’s grant will pass.

 

6.11      Manor Lane hedging. – The Council has received a complaint from a resident concerning the overhanging hedge adjacent to Manor Lane and the Alpaca field. The Clerk was asked to write to the land owner and request they trim the hedges.                       Action: Clerk

 

6.12      Village Jubilee 2012 celebrations.  – The Cllrs discussed possible arrangements for village Jubilee celebrations. It was agreed to call a village meeting to discuss arrangements in the second week of September. Cllr Tomkins agreed to publicise the event in the Baydon Scene and with a village leaflet drop.                                                                          Action: AT

 

 

The Chairman adjourned standing orders at 9.40 pm.

 

 

                                               

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7. FINANCE

 

7.1        Payments made between meetings. -  The following payments were approved:

 

            A Archer – Rabbit proof Fence                £2583.96 (192)

            HMRC, Clerk’s Salary Q1                       £ 174.55 (193)

 

 

7.2        Future Payments. - The following sums were approved for payments:

 

            Baydon Scene, Colour Supplement         £91.00

            Playground, Opening Refreshments         £133.60 inc VAT

            M Austen, Heart Internet                         £20.38 inc VAT

            Southern Electric, (Feb – May 2011)        £21.83 inc VAT

            Crescent Signs, Parish Field Signs         £150 inc VAT

            Community First, Membership                £36

            A4 Hire Ltd, Mound digger                      £489.12 inc VAT

            Petty Cash                                            £50.00

 

7.3        Bank funds reconciliation statement for June 2011. -  The Cllrs approved the bank funds statement for June 2011. The total in the RBS bank is currently £20,053.96, (£9896.14 in the current account, £10149.20 in the Savings account). The Petty Cash total is £8.62.

 

7.4        Request for Baydon Youth Worker Funding. – The BYPA has met since the last meeting and the Chairman asked for a copy of their minutes.                                         Action: TW

The Cllrs discussed the request for £1500 to partly fund a youth worker for Baydon and asked the Clerk to write to Hazel Keen thanking her and her team for their presentation and asking for further details regarding costings and specific services. The Clerk confirmed that she had received three separate letters of support for this project.                             Action: Clerk

 

The Cllrs also asked the Clerk to ask Amy Wallis to attend the next meeting.         Action: Clerk

 

7.5         New external Christmas lights and timer.  – This was deferred until the next meeting.

                                                                                                                        Action: Clerk

 

8.  ITEMS TO NOTE:

 

8.1        Baydon 11 Diversion Order - The Clerk has received formal notification of the Baydon 11 footpath diversion.

 

8.2        Community First Membership - Agreed under item 7.2.

 

8.3        Marlborough Area Plan – 8th June Meeting ­ - Five members of the public had attended.

 

8.4        Wiltshire Core Strategy Consultation – The Clerk has received and circulated the Wiltshire Core Strategy Consultation.

 

8.5        Draft Wiltshire and Swindon Waste Site Allocations Development Plan Document - The Clerk has received and circulated the draft document.

 

8.6        BYPA/ S106 Letter – Cllr Witt noted that the BYPA Chairman had written to the Council requesting the use of S106 money.

 

 

 

 

 

9. ITEMS FOR NEXT MEETING:

 

9.1        To discuss the possibility of litter bins on the cricket field.            

 

9.2        To discuss a Communal Shed for Allotment holders.

 

9.3        To discuss the purchase of new external Christmas lights and timer.

 

 

 

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The meeting closed at 10.20hr

 

 

 

 

 

Signed............................................                       Date..................................

 

 

 

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