BAYDON PARISH COUNCIL
Minutes of the Meeting held at the BYPA Hall on 28th November 2011
(Draft copy. Subject to approval at the next meeting)
PRESENT: Cllr Andrew Knowles (Chair), Cllr Philip Dore, Cllr Alison Tomkins, Cllr Tamsin Witt, PCSO Jonathan Mills and 7 members of the public.
1. APOLOGIES –
2. DECLARATIONS OF INTEREST – None.
3. MINUTES OF THE PREVIOUS PARISH COUNCIL MEETING –
The minutes of the Parish Council meeting held on the 17th October 2011 were approved.
4. SUSPENSION OF THE MEETING FOR PUBLIC QUESTION TIME –
Mr B Gribble spoke extensively concerning Rights of Way and in particular changes to them. Mr Gribble asked for an opportunity to speak to the Parish Council and the village residents in more detail regarding the Rights of Way in Baydon. The Cllrs asked Mr Gribble to forward his information to the Cllrs via the Clerk and agreed to consider putting Rights of Way on the 2012 Parish Assembly agenda.
It was noted that there is a large piece of rubbish in the Downsmead car park, the Clerk was asked to contact Wiltshire Council to remove it. Action: Clerk
5. PLANNING –
5.1 Baydon 18 Footpath – The Cllrs discussed the request from Wiltshire Council to write to the Baydon 18 landowner and request a section of the footpath is upgraded to a Bridleway. However, the Cllrs felt there was no requirement for this and the initial request had come from a non Baydon resident. The Cllrs asked the Clerk to write back to Wiltshire Council denying their request. Action: Clerk
5.2 E/2011/1267/FUL – 4 Ermin Close, Baydon – Single storey front extension. The Cllrs agreed ‘no objection’ to the application. Action: Clerk
6. ITEMS FOR CONSIDERATION
6.1 The election of a Vice- Chairman. The Cllrs agreed to defer this item until the February 2012 meeting to allow new Cllrs time in their new role. Action: Clerk
6.2 The TCWG report. Cllr Witt reported that the response to the last meeting of the Community Area Transport Group was now complete and ready for distribution to Wiltshire Council. Action: Clerk
Community Speed Watch is still ongoing with an average thirty-eight speeders being logged in an hour.
6.3
The
PCSO Mills reported that Quad bike thefts and burglaries were occurring in the area and that residents should be vigilant, particularly leading up to Christmas.
6.4 Cricket Field Bins & Container removal. The Cricket Field bin has been installed at nil cost and an additional bin installed on the Parish Field. The Container removal is complete but some rubbish remains. It was agreed to ask the Cricket Club to clear up the remaining rubbish on the Cricket Field. Action: Chairman
pg 2011-34
6.5 Report on the status of the Parish Field:
a. Litter bin status. The Cllrs agreed to draw up a rota for emptying the bag in the new litter bin. Action: Clerk Cllr Witt was asked to source bin bags from Wiltshire Council and arrange for a duplicate key for the bin. Action: TW
It was noted that the lid to the litter bin on the paddock field was missing, the Clerk was asked to report it to Wiltshire Council for replacement/repair. Action: Clerk
b. Ermin Street fencing. Due to an increase in material costs this work had risen to £2,900 inc VAT. The Cllrs agreed to this sum as it was still the lowest quote for the work. Mr Duck is due to start work on the 29th November 2011.
Recent graffiti on the parish field benches has been painted over by the new Chairman. The second bench has now been concreted into its final position. A vote of thanks was given to Cllr Tomkins and her husband for their efforts in installing the benches.
6.6 Village waste bin. Wiltshire Council has offered the possibility of having a village wheelie bin. The Cllrs discussed the option and agreed it would be a good idea, they asked the Clerk to request the bin from Wiltshire Council. The final location for the bin has yet to be decided.
Action: Clerk
6.7 Automatic External Defibrillator. The Cllrs briefly discussed investigating the purchase of a Defibrillator for Baydon. The Cllrs decided to canvass opinion from the village regarding this piece of equipment as they are not cheap and require a commitment for trained personnel. The Chairman offered to write a piece in the next Baydon Scene outlining the pros and cons. The item will be deferred until after consultation. Action: Chairman
7. FINANCE
7.1 Payments made between meetings. - The following items were approved:
BYPA Hall Hire (Aug –Oct) £20
C Duck – Container Removal £600
7.2 Future Payments. - The following sums were approved for payments:
Fireworks Group – stake reimbursement £116.35
Pittams- Grass cutting £1353
Southern Electric (Aug – Nov) £21.42
The Firework Group were formally thanked by the Parish Council for a splendid annual fireworks display; over 756 people had attended. The Fireworks team thanked the Parish Council for their continuing support.
7.3 Bank funds reconciliation statement for October 2011. - The Cllrs approved the bank funds statement for October 2011. The total in the RBS bank is currently £20935.42 (£10706.85 in the current account, £10196.14 in the Savings account). The Petty Cash total is £32.43.
7.4 The December 2011 HMRC payment. The Cllrs approved the December HMRC payment of £193.73 for payment.
7.5 Parish Council Financial Grant policy. There have been several recent applications for financial assistance from village groups and it is likely that these will continue throughout the forthcoming financial year. The Cllrs briefly discussed the requirement to have a Parish Council policy regarding financial grants to village groups and agreed to email their initial suggestions/points to the Chairman. Action: All
7.6 The ‘Little Crickets’ grant request. The Cllrs discussed the request and agreed to defer the item until more information was received. The Chairman agreed to speak with Mrs Dawson from Little Crickets. Action: Chairman
Cllr Witt stated that storage within the BYPA hall was an ongoing issue and that more equipment for any group may add to this problem.
pg 2011-35
7.7 The Clerk’s overtime limit. The Clerk’s overtime limit, set in November 2010, has been reached. The Clerk indicated that she felt there may not be a requirement to claim any more overtime before the new financial year. The Cllrs agreed the Clerk could raise the issue again if required.
7.8 The village carol-singing date and refreshments, After discussion, the Council agreed to Friday the 23rd December 2011 as the date for carol singing around the tree, at 6pm. It was also agreed to provide a donation of £50 towards mulled wine and mince pies in the Red Lion Public house afterwards. Action: Chairman
Cllr Tomkins agreed to pursue the Aldbourne Band members offer to accompany the singing, together with any available Baydon Band members. Action: AT
7.9 The 2012/13 Budget. The Clerk/RFO has circulated a Cash flow projection and project expenditure to the Cllrs prior to the meeting. The Cllrs agreed to a budget of £11,905 for 2012/13.
7.10 The 2012/13 Precept. The Clerk informed the Cllrs that if the 2012/12 Precept is over £10,000 Wiltshire Council will forward the payment in two equal payments. The Cllrs approved the 2012/13 Precept of £11,905. Action: Clerk
7.11 Change of bank account signatories. The Cllrs approved the removal of Mr Tony Prior and the addition of Mr Andy Knowles to the RBS bank accounts. Action: Clerk
8. ITEMS TO NOTE:
8.1 Baydon Meadow Planning Application – The Cllrs agreed not to send a response to the planning consultant’s letter regarding the current Wind Turbine application unless there was a direct request from Berkshire Council Planning Department.
8.2 Village Litter Pick – 28th January 2012 – The Council agreed to hold a village litter pick on Saturday the 28th January at 10.00 O’clock.
8.3 Village Christmas Tree. The Cllrs agreed to meet on Saturday the 3rd December to erect the village Christmas tree.
8.4 Dog Fouling – This is still an ongoing problem, particularly with roaming dogs. The Cllrs agreed that Cllr Witt would draft a letter to be sent to any individual owners known to let their dogs roam free. Action:TW/Clerk
8.5 MCAB Jubilee Grant – Cllr Tomkins agreed to liaise with the Baydon Jubilee Group regarding the paperwork required for the possible MCAB Jubilee grant. Action: AT
8.6 Sport Relief Mile 2012 – Details have been forwarded for possible action to the Baydon Joggers and the Baydon cricket Club.
9. CO-OPTION OF NEW COUNCILLOR: Mr Kevin Howell was co-opted to the Parish Council.
10. ITEMS FOR NEXT MEETING:
10.1 To elect a Vice Chairman – February meeting.
10.2 To discuss a requirement for a Baydon Automatic External Defibrillator – After village consultation.
10.3 To agree Parish Council policy regarding financial grants.
10.4 To discuss a proposal for a fence along the northern boundary of the playground – May Meeting
The meeting closed at 9.40 hr
Signed............................................ Date..................................
pg 2011-36
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