BAYDON PARISH COUNCIL
Minutes of the Parish Council Meeting held at the BYPA Hall on 8th April 2013
(Draft copy. Subject to approval at the next meeting)
PRESENT: Cllr Andrew Knowles (Chair), Cllr Kevin Howell, Cllr Tomkins, Cllr Tamsin Witt, County Cllr Humphries and 7 members of the public.
Addition from Chairman: the scheduled AGM was formally suspended due to the forthcoming elections and due to error on behalf of the Baydon Parish Council, the Chairman apologised for the non-submittal of councillor election nominations for the current serving Parish Councillors. Wiltshire Council are aware and a new date will be notified post May elections.
1. APOLOGIES Cllr Dore
2. DECLARATIONS OF INTEREST - None
3. MINUTES OF THE PREVIOUS PARISH COUNCIL MEETING The minutes of the meeting held on the 25th Feb 2013 were approved.
4. SUSPENSION OF THE MEETING FOR PUBLIC QUESTION TIME
A question was raised about the placement of a new bin. Cll Witt is in the process of arranging a meeting with Wiltshire County Council Action: TW
5. CORRESPONDENCE Letter from I Timms detailing concerns in relation to the safety of children playing in Fiveways and the damage they are causing to parked cars.
Discussed option of looking at skateboarding park again but not sure there was enough interest. Discussed signage but how would it be enforced? Perhaps an article in the Baydon Scene ref respecting other peoples property? Action: Chair
6. PLANNING
6.1 Outcomes:
Baydon E/2013/0170/FUL
Baydon House Farm Extension to agricultural buildings. Full planning, approve with conditions.
Baydon
Keepers Cottage, Baydon House Farm Erection of garage with log store. Full planning, approve with conditions
6.2 E/2013/0239/FUL 30 Downsmead. Amendment of a two storey extension to a single storey extension. Support
6.3 E/2013/0233/FUL Forge Cottage,
6.4 E/2013/0328/FUL
7. ITEMS FOR CONSIDERATION
7.1 Grass Cutting tender 2013. Awarded to Pittams who quoted £2754 incl VAT. It was also discussed adding the BYPA grass cut to the contract.
£504 annually to add BYPA grass cutting to contract, with a £300 quote for initial BYPA tidy up. Parish Council discussed going halves with BYPA on initial cost in a show of support and to help them get up and running. Action TW
7.2 Parish bin see section 4.
7.3 Discussion of Parish Assembly date. Agreed Friday 14th June in the school hall then drinks at the pub afterwards. It was agreed to make the date of the meeting in June so we could combine it with encouraging the village to use the pub which will then be open.
7.4 Allotment Insurance. After consultation with our insurers it was agreed the individual allotment holders werent covered under parish council insurance for accidental self-injury but they might be covered under their individual household insurance. They were advised to check or take out their own allotment association insurance.
7.5
Playground on
8. FINANCE
8.1 4th Quarter Budget Report: approved Exp £9,872.95 vs Budget £11,905 (£2,032.05)
8.2 Bank Reconciliation Statement to 31st March 2013:
Treasurers Account: £14,124.66
Savings Accounts: £2,606.65
Petty Cash: £21.35
Total: £16,752.66
Chairman noted: imbalance on accounts whilst we wait for S106 money, then the transfer back to savings will happen.
8.3 .Approved Payments:
a) Printer Cartridges - £26.03 approved
b) BYPA hall hire - £20.00 approved
8.4 Approved payments between meetings none to approve
8.5 HMRC refund unique reference received: update next meeting
8.6 Feasibility Study payment deferred no information
9. ITEMS TO NOTE:
9.1 Forthcoming May election see notes at start from Chairman
10. ITEMS FOR NEXT MEETING:
10.1 WALC membership
10.2 Litter Pick date
The meeting closed at 8.50pm by the Chairman
Signed............................................ Date ...............................
Chairman Mr A Knowles
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