BAYDON PARISH COUNCIL

 

Minutes of the Parish Council Meeting held at the BYPA Hall on 9th September 2013

(Draft copy. Subject to approval at the next meeting)

 

PRESENT: Cllr Andrew Knowles (Chair), Cllr Kevin Howell, Cllr Tomkins, Cllr Tamsin Witt, Cllr Cockcroft and 12 members of the public.

 

 

 

1.                      APOLOGIES – Wiltshire Cllr J Sheppard

 

       Cllr Knowles welcomed Cllr Cockcroft to the BPC

  

2.                   DECLARATIONS OF INTEREST - None

 

 

3.                   MINUTES OF THE PREVIOUS PARISH COUNCIL MEETING – The minutes of the meeting held on the 27th July 2013 were approved.

           

             Cllr Knowles apologised to the Newton’s Walk committee that he hasn’t had time to set a meeting up yet. A letter is waiting to be responded to.

 

 

4.                   SUSPENSION OF THE MEETING FOR PUBLIC QUESTION TIME

 

4.1        The footpath between Manor Lane & Ermin Street is overgrown and not lit.

 

4.2               Grit bins. Wiltshire council seem to have a supply issue, BPC to consider purchasing one with a view to getting it filled by WCC.

                       

 

5.         CORRESPONDENCE

 

 

5.1         E-mail, 3 Ermin Street. There was some confusion over complaints that had been made at the previous meeting regarding notes left on cars in the lay by. There had only been one letter left on a car that had been blocking the owners access. A discussion ensued over planning required for a dropped kerb, converting the front garden to parking and other ways of freeing up space. Another house on that row had been refused planning for a dropped kerb as you have to be able to turn the vehicle around on the property. There was also the question of whether the lay by was owned by Highways. It was originally built for the tenants visitors from the council houses so may belong to the council?

 

 

5.2     E-mail, Parking on the Green. Following on from last meetings correspondence a resident e-mailed with concerns over access on and off their drive and the inability for horse boxes to get past when vans are parked round the green. It was questioned as to whether it would restrict fire access? It was also discussed if parking was restricted along the side of the green where would they go? It was agreed to find out where the highways land ends and if it would be possible to box the slope off at all. Action Cllr Knowles

 

 

 

6.        PLANNING

 

To notify members of decisions on any outstanding application and responses to communications regarding planning applications.

 

No planning applications.

 

Weekly Decision 13/01335/FUL Newton’s Barn, Baydon. E Harton-Carter. Full planning. Approved with conditions. 

 

 7.       ITEMS FOR CONSIDERATION

 

 

7.1              Youth Worker Update

After a successful meeting with Hazel Keen Baydon & Aldbourne will be looking to work together again with regards to a Baydon Youth Group. Aldbourne’s purpose built centre was amazing and a programme of activities was being put in place and they were still actively trying to recruit a youth worker. BPC voted to offer funds back in for the shared youth worker. Hazel to keep us notified.

 

7.2              Allotment Update

Waiting on a date from Pittams for treating the overgrown plots. BPC agreed to share costs of rotavator to clear.

 

7.3              Lighting pub/village green. (see 7.6)

 

 

7.4              Fireworks contribution and insurance, plus any additional costs for compliance.

Budget same as last year as agreed. Fireworks committee are looking to buy an event shelter and requested the BPC go halves with them. Agreed to come back with a definite figure and put it on the agenda for the next meeting.

 

7.5              Purchasing litter pickers & date for litter pick.

Can borrow more litter pickers from WCC but was discussed this wasn’t very practical. 19th October was decided as next litter pick date. Cost of buying more pickers to be looked into. Action Cllr Howell

 

 

7.6              Christmas tree electric cabling & mechanism to put the tree in the ground.

After various discussions it was decided to do the same as last year but with extra security in place. An additional rcd socket is to be purchased and boxed in and steel stakes used to keep the tree erect so there would be no need for ropes.

 

7.7              Community days (highways & streetscene)

Cllr Witt was planning on attending the Aldbourne PC meeting as a representative from WCC was going to be there. They then had to cancel so Cllr Witt did not attend. It was agreed to ask if a group from the streetscene dept wanted to come out on the day of the litter pick. Action Cllr Witt

 

7.8              Bin Aldbourne Rd/Alpaca Walk.

The new bin is in situ.

 

7.9              Decision on replacement trees for village green and the box hedging.

Agreed to look at pricing for replacement trees, possibility of moving existing trees and pricing for box hedging with a view to budgeting for it 2014/2015

 

7.10          Decision on remaining S106 monies and how to spend it.

There is £3600 left. Cllr Witt to look at getting match funding. Various ideas were discussed 1) More playground equipment in the parish field (perhaps aimed at younger children) 2) Use for youth club 3) Ask the village for suggestions

 

 

 

 8.         FINANCE

 

8.1               1st quarter budget report - approved

8.2               Bank reconciliation statement for period to 31st August - approved

 

 

8.3              Approved Payments:

a)      Southern Electric £10.32 18th May – 13th Aug 2013

b)       Pittams –Grounds Maintenance (BYPA) July 2013 - £72

c)       Thames Water – £2.54 22nd April – 9th July 2013

d)   Printer Cartridges – Cllr Knowles £38.99

e)   Baydon website external hosting costs for coming year - £38.26

           

 

     

9.         ITEMS TO NOTE:

 

9.1 BYPA refurbishment continuing with newly painted cupboards.

 

9.2 CATG – update on chicanes to be announced at 12th September meeting

 

9.3 Information being gathered on changing 20mph speeding zones.

 

9.4 Huge thanks to Mark Austen for the efficiency, informativeness and value for money offered by the Baydon website.

 

 

10.       ITEMS FOR NEXT MEETING:

 

10.1 Top and bottom sections of allotment plots outside rabbit fence.

 

10.2 Events shelter for fireworks committee

 

10.3 Christmas Carols/Tree

 

10.4 Grit bins

 

 

  

The meeting closed at 9.24pm by the Chairman

 

 

Signed............................................                                                       Date…...............................

 

Chairman Mr A Knowles

 

 

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