BAYDON PARISH COUNCIL

Minutes of the Parish Council meeting held on Monday 23^rd February 2015 held at the BYPA Hall

Draft copy subject to approval at the next meeting

PRESENT: Cllr Andrew Knowles, Chairman, Cllr John Cockcroft, Cllr Kevin Howell, Cllr Tony Prior,

 Cllr Tamsin Witt, Parish Clerk Luci Bruins, Parish Clerk (part), Wiltshire Cllr James Sheppard and 4 members of the public including Mr Pettitt, speaking on behalf of Mr & Mrs Lloyd.

1.APOLOGIES

Clerk- slightly late due to work commitments.

2.DECLARATIONS OF INTEREST

Cllr Prior declared an interest in Item 7.13

3.MINUTES OF PREVIOUS PARISH COUNCIL MEETING

The minutes of the 12^th January 2015  meeting were approved.

4.SUSPENSION OF MEETING FOR PUBLIC QUESTION TIME

The meeting was suspended to allow the members of the public to speak to the Council. After this period the meeting was resumed. The fly tipping of 1 tonne bags of builder’s rubbish  (Cllr Cockcroft to investigate) and the parking of an old caravan on Baydon Hole Lane were raised (Cllr Knowles to contact Tamara Orr, Wiltshire Council). The bad state of some of the footpaths were discussed more fully in Item 6.1

    5.CORRESPONDENCE

The Chairman had received letters from Mrs McCleary about the state of footpaths and Mr Davidson enquired about hedge cutting in Manor Lane.

    6. PLANNING

15/00980/FUL Baydon Valley Farm buildings.

Mr Pettitt described that WC Highways had agreed to the new proposals except for highways and archaeological.  Questions were asked by Cllrs Howells and Cockcroft about the use of existing accommodation near Baydon House. Cllr Prior pointed several items relate to the track drainage, width and surface and the unacceptable  state of bridleway BAYD  1.

Councillors would prepare their concerns etc and send to Mr Pettitt. He was asked to reply to all the questions and comments in such time that another meeting could be held to enable Councillors to reach a decision about the Parish Council response. Current opinions ranged from rejection to support with conditions.

      7. ITEMS FOR CONSIDERATION

                7.1 Purchase of laptop and printer

Cllrs Howell and Cockcroft gave an estimate of £510 which includes the laptop, licence, additional back up and scanner/photocopier.  Cllr’s agreed to go ahead and purchase.  A maximum budget of £600 was approved.  It was agreed not to use an I-Cloud for storage, for security reasons.

7.2 Broadband Speed

Cllr Sheppard confirmed that this is still due to go ahead within the next 6 months.  There has been planning permission in Ramsbury for BT to do trunking work.

Cllrs agreed to remove this item from the next meeting agenda.

7.3 Second Event Tent

The second event tent has arrived with adjoining piece and sides.  Cllr Cockcroft would like to purchase plastic boxes to keep tents and sides etc in for safe keeping.  Cllrs agreed.                        

7.4 Village Plan

The Chairman proposed this item be moved to the Parish Assembly.  Cllr Witt to put an item in Baydon Scene.  Cllrs agreed to remove this item from the next meeting agenda.

7.5 Asbestos Fly Tipping

Cllr Prior reported that Rebecca Davies, from Wiltshire Council, has written to the correct landowner who is refusing to remove it as he claims it is not on his land.  Ms Davies is speaking to the legal department.

7.6 Traffic Calming Measures

Cllr Witt has contacted Steve Hind to arrange a site meeting about the next measure.  She reported the Metrocount figures showed there had been a successful reduction in average speed along Ermin Street after the chicane installation.  There had been no significant change in speed and volume of cars has not increased  on Manor Lane.  Along Ermin Street, the 85^th percentile before the chicanes was 44.5mph and after the chicanes this was 39.5mph.

7.7 Playground swings

Cllr Witt will complete a form from Wiltshire Council, to establish whether a planning application is required.               

7.8 Parish Steward Progress

The Chairman confirmed that he has spoken with the Parish Steward and work will be carried out in conjunction with his other schedules.  The Electrical substation and drains have been cleared.  He will keep progressing the outstanding work. The path between Manor Lane and Ermin Street will be  done in March.                                                                                                                                                               

7.9 Footpath off Manor lane – Handrail

The Chairman has received no definite answer from Wiltshire Council as to whether it is included in the improvement plans. All Cllrs agreed the Parish Council would pursue this project.

7.10 Trees on the green

Cllr Witt has received two quotes for removing the trees on the green and grounding down the stumps.

                Ian Balding - £180 No VAT

                Chris Duck - £150 plus VAT

Cllrs approved the Chris Duck quotation. She will obtain confirmation from Chris Duck that the roots will also be treated.                                                                                                                                                        

7.11 Letters to residents re: private hedges

The Clerk will write to residents ref: hedges that will require cutting back                             

7.12 Pittams 2015 contract

The previous meeting had been cancelled due to Mr Pittam not being well.  A new meeting will be organised to discuss the 2015-16 contract.                                                                                                                

7.13 Allotments

Since the resignation of Ms Tomkins, a new representative for the allotments will need to be appointed by the Council.  The Clerk may take on this duty – an item for the next agenda.

7.14 Youth worker update

Cllr Witt advised that the BYPA AGM is on Friday 13^th March 2015.                            

7.15 Street naming for new dwellings

A letter from Partridge Homes (Cotswold) Development Ltd, via Wiltshire Council, has been received regarding the naming of the entrance road to the development behind Foxfield/Escots, Aldbourne Road.

The name “Ridgeway View’ has been suggested and it has been agreed by Cllrs.

8 FINANCE

8.1 Clerk Payment

Cllr Prior reported that after several attempts at trying to contact Mrs A Grieve there has been no response.

He proposed a deadline for payment, which if passed, should be followed by action using the Small Claims Court. Cllrs agreed to this and to the £25 cost of the online procedure.

8.2 Income

                                £0.12p Interest

                                £21.11p BAA water charge

                £10.00 Good Will payment from RBS following a non-communicated, permanent change (reduction) of interest payment.

8.3 Consideration of Internet Banking

Cllr Prior will meet with the Business Manager at RBS.  He proposed that a change should commence in the

next financial year.  Cllrs agreed.

Barclays have similar accounts to those of RBS.

8.4 RBS statements

Treasurers a/c                                   £30,819.45

Reserve a/c                                        £2,938.40

Petty cash                                           £6.22

8.5 Payments approved between meetings

£275.74 Marshalls Event tent, sides and doors

£10.32 Thames Water

8.6 Payments made at meeting

£15.99 Events tent connector

£21.25 Southern Electric

£30.00 Transfer from Treasurers account to Petty cash   Cllrs approved the payments  agreed.

8.7 Asset register

This has been updated to £36,936.00 following the addition of the event tents.

        9 ITEMS TO NOTE

Litter picking will take place on Saturday 21^st March at 10am- Cllr Witt will do posters.

Parish Council filing cabinet to be moved from Cllr Cockcroft’s home to Parish Clerk.  Cllr Cockcroft and Parish Clerk to arrange

        10 ITEMS FOR NEXT MEETING

The meeting was closed at 9.21pm.         Signed…………………............ Cllr Knowles, Chairman         Date………./………/…….

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