BAYDON PARISH COUNCIL

 

Minutes of the Meeting held at the BYPA Hall on 16th July 2012

 

 

PRESENT: Cllr Andrew Knowles (Chair), Cllr Alison Tomkins, Cllr Kevin Howell, Cllr Tamsin Witt, and 4 members of the public.

 

1. APOLOGIES – County Cllr Humphries, Cllr Philip Dore.

 

2. DECLARATIONS OF INTEREST – None

 

3. MINUTES OF THE PREVIOUS PARISH COUNCIL MEETING –

 

The minutes of the Parish Council meeting held on the 11th June 2012 were approved.

 

4. SUSPENSION OF THE MEETING FOR PUBLIC QUESTION TIME –

 

Dumper truck bucket blocking bridleway at Paines Lane was raised; this being temporary due to risk from intruders. Stealing and damage caused at Baydon House Farm, to be reviewed at the next meeting.

Alleyway from Manor Lane to Ermin Street very overgrown. Clerk to send letter to land owners requesting clearance.                                                                        

Action: Clerk

 

5. CORRESPONDENCE –

 

5.1        Letter received regarding poor lighting on the road entering the village from Swindon. Noted to Highways.

Action: Chairman

 

5.2        Email received from a resident regarding advertising by KFC on a BT box. Cllr Knowles thanked the resident for contacting Clarence as the advert has now been removed.

 

6. PLANNING –

 

6.1        E/2012/0796/FUL. 3 Ermin Street: 2 storey rear extension. Support subject to conditions re Parking/Lay-by             

Action: Clerk

 

7. ITEMS FOR CONSIDERATION –

 

7.1        Parish Clerk - Marie Hogan introduced as the new clerk

 

7.2        Marlborough Community Area Board report – nothing to report

 

7.3        Traffic Calming Working Group (TCWG) report – Cllr Witt reported that she had attended CATG meeting to ask for a change to road markings by the playground, a £2000 grant has been awarded. Cllr Witt to draft a letter (to come from Clerk) requesting for the markings to continue up to the school. To apply for a cultivation license from the Highways agency re: planting by the White gates. Cllr Witt also reported about possible filming of a documentary on Britain’s Roads to take place in the village

Action: Clerk/Cllr Witt

 

7.4        Councillors views regarding the BYPA – a unanimous vote was given for the Parish Council to offer to run the BYPA.

Action: Chairman

 

7.5        Request from Optimise to display sign on village green – No permission was granted due to the size.

 

7.6        Playground inspection rota and bin change – Cllrs agreed to the rota and a key to be left at the shop.

Action: Cllr Tomkins

 

 

 

 

7.7               Playground equipment update – Repair to zip wire done free of charge, though still unaware whether it just broke or vandalised. Request for Slack line, the Cllrs are waiting for any representation before considering further.

 

7.8        Village defibrillator – To place an advert in the next Baydon Scene to seek volunteers

            Action: Cllr Knowles

 

7.9        Jubilee boundary stone – Approach to be made to Robert Lawson regarding access.

Action: Cllr Knowles

 

8. FINANCE

 

8.1        Payments made between meetings. -   The following items were approved:

 

      WALC                                                               £203.71

      Collet & Co (internal auditors)                              £25.00

      Community First                                                £36.00

      HMRC                                                               £180.93

 

8.2               To approve payments – The following items were approved:

 

BYPA                                                               £40.00

 

 

8.3               To receive the bank reconciliation statement for June 2012 – deferred to the next meeting

 

8.4               To receive the 1st quarter budget report – deferred to the next meeting        

 

8.5               To approve for dual clerk payments during handover – Cllrs approved for this to happen whilst in transition.                                                                           

                                                               

                                                               

9.  ITEMS TO NOTE:

 

9.1        Date for the next Baydon litter pick – Cllrs agreed for this to be held on Saturday 8th September 2012 at 10.00am

 

9.2        Rural Youth Worker – Now been appointed and induction to commence shortly.

 

9.3        Church roof fund raiser at Baydon school - £150 raised by Lottie Walker and Martha Knowles, thanks was expressed.

 

10. ITEMS FOR NEXT MEETING:

 

 

10.1      Approval of payment amount for the fireworks display and VAT reclaim

Action: Clerk

 

 

 

The meeting closed at 21.06hr

 

 

  

 

Signed............................................                       Date..................................

 

 

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