PARISH COUNCIL MEETING, MONDAY 18th FEBRUARY 2008
TO BE HELD AT 8.00pm, BYPA Hall, Manor Lane
AGENDA
1. APOLOGIES
To note any apologies
2. DECLARATIONs OF INTEREST
To record any declarations of interest on any matters on this Agenda
3. MINUTES OF LAST PARISH COUNCIL MEETING
To approve and sign the minutes of the Parish Council meeting held on 7th January 2008
4. CLERK’s REPORT (For information only)
5. ITEMS FOR CONSIDERATION
5.1 To receive a verbal report from Denise Mathewson (School Governor) on the school travel plan
5.2 To consider purchasing 2 additional sets of outdoor Christmas tree lights
5.3 To discuss the ongoing maintenance of Willow lane and to consider if it should be adopted
5.4 To discuss the relationship between the Parish Council & the Allotment Association and to agree who will be responsible for any maintenance and upkeep of the fencing and water supply
5.5 To discuss and agree the tenancy agreement & the rent for the allotments
5.6 To discuss the replacement of the millennium trees
5.7 To receive an update on the status of applications for grant funding and to consider whether the orders for the installation of the water supply and the rabbit proof fencing on the allotments should be placed in the name of Baydon Parish Council
5.8 To consider changing the start time of Parish Council meetings
5.9 To consider changing the date of the next meeting from 31st March to 7th April
5.10 To consider what further action to take regarding the trees in the embankment on Manor Lane
5.11 To consider the management of the funding for the Parish Plan and to determine who should complete the proof of expenditure forms for the grant
5.12 To consider entering the Best Kept Village competition 2008
5.13 To consider whether to re-appoint BR Consulting Ltd as the internal auditor for 2007/08
5.14 To consider writing letters in support of the Ramblers’ Association’s campaign for more funding for paths in 2008/09
5.15 To consider undertaking a Parish Path Survey
5.16 To discuss the training day for new Councillors and approve attendance and payment
5.17 To consider what can be done about dog fouling & dogs wandering loose in the village
5.18 To discuss issues with parking around the village green
5.19 To discuss issues with sewerage flowing down Manor Lane
5.20 To discuss the speed of traffic going through the village and to consider what action to take
5.21 To consider electing a Vice-Chairman
6. CORRESPONDENCE
To consider the following correspondence and to determine what action, if any, should be taken
6.1 Audit Commission, Letter regarding the Appointment of the External Auditor
6.2 Wiltshire County Council, ’Parish Meet & Greet’ evenings
6.3 Kennet District Council, letter regarding preparation for future flooding
7. PLANNING
7.1 To note any planning decisions
8. SUSPENSION OF THE MEETING FOR PUBLIC QUESTION TIME
The meeting will be suspended to allow members of the public to speak to the Council. Please note that no decisions can be made by the Council during this period. Afterwards the meeting will be resumed.
9. Finance
9.1 To approve payment of the following:
Red Lion (Baydon), £50 for mulled wine & mince pies
Mazars (external auditor), invoice 446400-1434 for £164.50
BR Rollerston (internal auditor), invoice PC0335 for £106
E Carmichael, petty cash, £120
E Carmichael, Clerk’s remuneration to 17th February 2008 £2302.45
K Barnes, expenses
9.2 To consider applying for a Community Cleansing Grant
10. ITEMS TO NOTE / ITEMS FOR NEXT MEETING
Signed: Elizabeth Carmichael, Clerk to Baydon Parish Council