BAYDON PARISH COUNCIL

 

 

MINUTES OF MEETING HELD AT THE BYPA HALL ON

30th April 2007 (Subject to approval at the meeting on 14th May 2007)

 

 

PRESENT: Mrs Bailey, Mr Carmichael, Mr J Grove, Mrs S Grove, Mr Haythornthwaite

Also in attendance: L Knight (Clerk)

 

1.             Chair of Meeting

As Mr Barnes (Chair) was unable to attend the meeting, and a Vice-chairman will not be elected until the AGM in May, it was necessary to appoint a chair for the meeting. The Parish Council agreed that Mr Grove chair the meeting.

 

2.             APOLOGIES

Apologies were given by Mr Barnes

                                                                                                                          

3.             DECLARATIONS OF INTEREST

There were no declarations of interest on any matter on the agenda.

 

4.             MINUTES OF THE LAST PARISH COUNCIL MEETING

The minutes of the Parish Council meeting on 2nd April were agreed to be a correct record and were signed by Mr Grove.

 

5.             ITEMS FoR CONSIDERATION

5.1         To consider the tenders for the grass cutting contract

Quotes for cutting both the grass areas and the Parish field were received from Envisage (£2430), Kennet District Council (£2400) and Sodexho Land Technology (£1788.86). There was also a quote for only cutting the Parish field from Mark Floyd (£390). It was noted that Envisage had quoted 2 different prices for the grass areas; one to include the collection of all cuttings and the other, at a discounted rate, if the cuttings were to be left. The members agreed that whilst it was acceptable for grass cuttings to be left on the Parish field, this was not appropriate for the other areas within the village. After due consideration the Parish Council resolved to accept the quote from Sodexho Land Technology who is also responsible for cutting the grass at the school.

 

6.             SUSPENSION OF MEETING FOR PUBLIC QUESTION TIME

The meeting was not suspended as no members of the public were present.

 

7.             FINANCE

7.1         To agree to add Mr Haythornthwaite and Mrs Grove as signatories to the Parish Council’s bank accounts 

It was noted that 2 of the 3 existing signatories were members who had decided not to stand for election and that new signatories needed to be added to the Parish Council’s bank accounts to allow future bill payments to happen. The Parish Council resolved to add Mr Haythornthwaite and Mrs Grove as signatories to the accounts.  

 

 

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7.2         The following payments were approved: 

Baydon St. Nicholas Primary School, Hall hire for Parish Assembly                         £48

Baydon PO & Stores, Cheese & Wine for Parish Assembly                                     £29.76

Liz Knight, Petty Cash                                                                                                £50

 

8.             ITEMS TO NOTE / ITEMS FOR NEXT MEETING

It was noted that the pavement along Downsmead needs resurfacing. The Clerk advised the meeting that the pavement would most likely not get resurfaced unless Highways considered it liable to cause injury.

 

It was noted that, along the road towards Swindon, there are a number of trees not in leaf which may need attention or replacing if they are dead.  

 

 

The meeting closed at 8.23pm

 

 

 

 

 

 

 

 

 

Signed :  ________________________________                      Date : _______________

 

 

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