BAYDON PARISH COUNCIL
PARISH COUNCIL MEETING, MONDAY 19 OCTOBER 2009
TO BE HELD AT THE BYPA HALL AT 8.00PM
To:- Councillors Michael Edmonds, Alison Tomkins ,
You are summoned to attend the above meeting to be held at
8.00pm, BYPA Hall,
AGENDA
1. APOLOGIES
2. DECLARATIONS OF INTEREST
To record any declarations of interest relating to matters on the agenda.
3. MINUTES OF LAST PARISH COUNCIL MEETING
To approve minutes of the Parish Council meeting held on 28 September 09.
4. SUSPENSION OF MEETING FOR PUBLIC QUESTION TIME
The meeting will be suspended to allow members of the public to speak to the Council. No decisions can be made by the Council during PQT. After this period the meeting will be resumed.
5. ACTING CLERK’S REPORT Appendix A (For information). Click here to see a copy
6. PLANNING
6.1 To notify members of decisions on any outstanding application and responses to communications regarding planning applications – for information.
7. ITEMS FOR CONSIDERATION
7.1 To receive a report from Mr S Webb, Baydon Resource Group, about the BMX track project.
7.2 To discuss the 7 Nov bonfire and Christmas tree arrangements.
7.3 To consider and approve a Terms of Reference for the Traffic Calming Working Party. (TCWG)
7.4 (a) To approve the village traffic calming gate project proposed by the TCWG.
(b) To approve one of the three quotations for three gates.
(c) To agree that the TCWG prepares a grant application.
(d) To agree that the TCWG manages the installation.
7.5 To consider and approve a TCWG letter about road signage to be sent to WC Highways Department.
7.6To consider the purchase of 30MPH stickers.
7.7 To consider and approve a resolution following on from the NALC Option 2, approved at the 20 April 09 PC meeting.
7.8 To resolve that an application for a grant for the water supply is made (to release PC funding)
7.9 To receive a report on the Playbuilder grant scheme and approve the application.
7.10 To approve the content and the cost of the leaflet for circulation throughout the village as the final stage of consultation about the proposed play area.
7.11 To approve the procedure in place for the retrieval of Parish Council email correspondence and its access codes.
7.12 To approve dates, namely 11 January, 15 February and 29 March, for Parish Council meetings up to the end of the financial year.
7.13 To consider the option of street lighting in
8. CORRESPONDENCE FOR INFORMATION Appendix B
Listing of emails and letters received.
9. FINANCE
9.1 Payment made between meetings Bonfire fireworks account - £200
9.2 To approve repayment of £1067.24, the residual balance from the Village Plan account, to Community First.
9.3 To approve signatories for two Parish Council Lloyds TSB accounts.
9.4 To discuss the closure of the Nationwide account and the future placement of all Parish Council accounts.
9.5 To receive a report on the detailed assessment of unallocated reserves in the Parish Council accounts.
9.6 To approve section 1 and 2 of the Annual Return.
9.7 To consider and approve the 2010-11 budget.
9.8 To set the precept for 2010-11
10. ITEMS TO NOTE
10.1 The Acting Clerk will contact the Parish Steward office about ensuring the 30mph signs are visible on each of the visits to the village.
11. ITEMS FOR NEXT MEETING
11.1 Consideration of the draft allotment tenancy agreement including rental, allotment rules and role of the liaison officer.
Signed Cllr A N Prior, Acting Clerk 12 October 2009
Challans
Baydon SN8 2JF
Click here to see a
copy of Appendix A
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