PARISH COUNCIL
MEETING, MONDAY 30th MARCH 2009
TO BE HELD AT
8.00pm, BYPA Hall,
AGENDA
1.
APOLOGIES
To note any apologies
2.
DECLARATIONs OF INTEREST
To record any declarations of interest
on any matters on this agenda
3.
MINUTES OF LAST PARISH COUNCIL MEETING
To approve the minutes of the
Parish Council meeting held on 16th March 2009
4.
SUSPENSION OF THE MEETING FOR PUBLIC QUESTION
TIME
The meeting will be suspended to
allow members of the public to speak to the Council. No decisions can be made
by the Council during PQT. After this period the meeting will be resumed.
5.
CLERK’s REPORT (For information only) – See appendix a
6.
ITEMS FOR CONSIDERATION
6.1 To report on the S106 position and to consider undertaking a full village consultation exercise to discuss a children's playground
6.2 To discuss the Neighbourhood Watch Scheme and the response from the SiB notice
6.3 To consider the Parish Council’s Planning Policy **
6.4 To consider a response to Wiltshire Council’s draft Area Boards Handbook (Deadline 10th April) **
6.5 To consider the letter regarding the Speeding Campaign Wheelie Bin Stickers **
6.6 To consider concerns raised by residents regarding children playing on/near the village green
6.7 To consider the letter regarding the Parish Steward Programme (Spring 2009) and to note the date for the next visit **
7.
CORRESPONDENCE FOR ACTION
7.1 To consider a response to the letter from the Baydon Allotment Association **
7.2 To consider the letter from Withy King **
8.
Correspondence (For INFORMATION ONLY)
8.1 To note the correspondence for information
9.
PLANNING
9.1 To notify members of decisions on any outstanding applications (For information only)
10. Finance
10.1 To endorse any payments made between meetings
10.2 To consider purchasing cheese & wine for the Parish Assembly
10.3 To approve payment of the following :
Clerk’s
remuneration for 16 February to 29 March 2009 **
Withy King
invoice £312.50
Mazars
invoice £161
10.4 To consider approving the increase in the NJC for Local Government Services arbitration settlement and the payment of the associated back salary **
10.5 To consider the quotations for the grass cutting contract **
10.6 To consider the quarterly budgeting report for January 2009 **
10.7 To consider appointing a new Internal Auditor
10.8 To consider the Auditors’ Reports **
10.9 To consider the draft Financial Regulations **
10.10 To review the petty cash book
10.11 To consider placing additional financial documents on the website and/or notice board
11. ITEMS TO NOTE / ITEMS FOR NEXT MEETING
12. CASUAL VACANCIES
12.1 To consider Mr Michael Edmonds for appointment to the Council by co-option **
Signed: